Executive - Payroll

Job Title: Payroll Executive
Department: Human Resources / Payroll
Location: [Location]
Experience: 25 Years
Employment Type: Full-Time

Job Summary

We are looking for a detail-oriented and experienced Payroll Executive to manage end-to-end payroll processing for employees in compliance with Indian statutory regulations. The role will be responsible for accurate salary processing, statutory deductions, payroll records, employee queries, and payroll-related reporting.

Key Responsibilities

• Manage end-to-end monthly payroll processing for employees.
• Collect, verify, and maintain payroll inputs including attendance, leave, overtime, incentives, bonuses, deductions, and new joiners/exits.
• Calculate salaries, statutory deductions, reimbursements, and other payroll components accurately.
• Ensure compliance with Indian payroll statutory requirements, including:
• Provident Fund (PF)
• Employee State Insurance (ESI)
• Professional Tax (PT)
• Labour Welfare Fund (LWF), wherever applicable
• TDS on salaries and Form 16
• Prepare and verify monthly payroll reports and salary statements.
• Coordinate with Finance and HR teams for payroll accounting and salary disbursement.
• Handle full-and-final settlements for resigned/terminated employees.
• Maintain accurate employee payroll records and documentation.
• Respond to employee queries related to salary, deductions, tax, PF, ESI, and other payroll matters.
• Assist with payroll audits and provide required reports and supporting documents.
• Stay updated on changes in Indian payroll laws, tax regulations, and statutory requirements.
• Ensure confidentiality and security of employee payroll information.

Required Skills & Qualifications

• Bachelor's degree in HR, Commerce, Accounting, Finance, or a related field.
• 2–5 years of experience in Indian payroll processing.
• Strong knowledge of Indian payroll and statutory compliance.
• Good working knowledge of MS Excel, including formulas, Pivot Tables, VLOOKUP/XLOOKUP, and data reconciliation.
• Experience with payroll software/HRMS such as SAP, Zoho Payroll, GreytHR, Keka, Darwinbox, or similar systems.
• Good understanding of salary structures, CTC, gross salary, deductions, and net pay.
• Strong attention to detail and numerical accuracy.
• Good communication and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive employee information.

Key Performance Indicators (KPIs)

• Payroll accuracy and timely processing.
• Timely completion of statutory payments and filings.
• Accuracy of payroll reports and reconciliations.
• Resolution time for employee payroll queries.
• Compliance with applicable payroll regulations.
• Accuracy and timely completion of Full & Final Settlements.