Executive/Officer - Vendor Bookings, Payments & Reconciliation

Department: Finance & Accounts

Qualification: MBA FINANCE

Role Summary

We are looking for an MBA (Finance) qualified professional with 3-4 years of hands-on accounting experience, who is seeking a stable, long-term career in core accounts and financial operations - not a short-term or transitional role. This position offers deep exposure to vendor accounting, payments, and reconciliation, with a clear growth path into senior finance/accounts roles within the organization. We prefer candidates who plan to build their career with one organization rather than frequent job switches.

Key Responsibilities

Vendor Bill Booking & Payments (Primary Focus)

• Manage end-to-end vendor bill booking verification, coding, and accurate posting in the accounting system
• Validate bills against purchase orders, GRNs, and contractual terms before processing
• Process vendor payments accurately and within agreed credit timelines
• Maintain vendor ageing reports and ensure timely clearance of dues
• Handle TDS deduction on vendor payments as applicable
• Resolve vendor queries, disputes, and payment mismatches professionally and promptly
• Maintain proper documentation for all vendor transactions and payment approvals

Reconciliation (Primary Focus)

• Perform regular vendor ledger reconciliations and resolve open items
• Conduct bank reconciliations and ensure accuracy between books and bank statements
• Reconcile GRN vs. Invoice vs. Payment records to identify and correct discrepancies
• Support in intercompany and general ledger reconciliations as needed
• Assist in month-end and year-end closing activities, ensuring reconciled and accurate books

Broader Accounting Support

• Maintain accurate books of accounts in line with company policies
• Assist in preparing MIS reports related to vendor payments, outstanding liabilities, and cash flow
• Coordinate with procurement, internal audit, and other departments for smooth transaction processing
• Support internal and statutory auditors with reconciliation schedules and vendor data during audits

Required Skills & Attributes

• MBA (Finance) qualified - mandatory
• 3-4 years of solid, hands-on experience in accounts, vendor management, and reconciliation
• Strong working knowledge of accounting software (Tally/SAP/ERP)
• Advanced Excel skills - VLOOKUP, Pivot Tables, reconciliation formats
• Strong analytical and problem-solving skills with high attention to detail
• Good verbal and written communication skills able to coordinate confidently with vendors, internal teams, and auditors
• High level of integrity, ownership, and accountability in handling financial transactions
• Stable work history / clear career intent - candidates seeking long-term association strongly preferred over those with frequent short tenures

What We Offer

• Long-term career stability with growth into senior accounts/finance roles
• Exposure to end-to-end vendor accounting and reconciliation processes
• A supportive environment for candidates who want to build deep functional expertise over years, not months

Ideal Candidate Profile

An MBA (Finance) candidate with 34 years of solid accounts experience, strong in vendor bookings, payments, and reconciliation, who is looking to settle into one organization for the long run rather than a stepping-stone role.