Executive Non Medical Purchase

Job Objective

To manage non-medical procurement activities for hospital, ensuring timely availability of materials and services, cost-effectiveness, vendor performance, and compliance with organizational procurement policies.

Key Responsibilities

1. Manage end-to-end procurement of non-medical items, including housekeeping materials, stationery, office supplies, engineering materials, furniture, and other operational requirements.
2. Source, evaluate, and negotiate with vendors to ensure competitive pricing, quality, and timely delivery.
3. Process purchase requisitions, quotations, comparative statements, purchase orders, and related documentation.
4. Coordinate with internal departments to understand requirements and ensure timely material availability.
5. Develop and maintain vendor relationships, assess vendor performance, and identify cost-saving opportunities.
6. Monitor purchase orders, delivery schedules, pending supplies, and vendor payment coordination.
7. Ensure adherence to procurement policies, approval workflows, budgetary controls, and audit requirements.
8. Maintain accurate procurement records, MIS reports, and documentation for internal and external audits.
9. Coordinate with stores, finance, and accounts payable teams for material receipt, invoice verification, and payment processing.
10. Identify opportunities for process improvement, standardization, and procurement cost optimization.

Required Skills & Competencies

• Relevant experience in non-medical procurement within a hospital is mandatory.
• Knowledge of vendor management, price negotiation, purchase orders, and procurement processes.
• Understanding of non-medical materials and operational requirements in healthcare facilities.
• Proficiency in MS Excel and procurement / ERP systems.
• Strong negotiation, coordination, analytical, and communication skills.
• Ability to manage multiple purchase requirements while meeting timelines and cost targets.