Executive - Legal & Secretarial

Executive Legal Secretarial

Experience: 3-5 years
Qualification: LL.B. / LL.M. preferred
Location: CO

Employment Type: Full-time

Role Overview

We are looking for an experienced Executive Legal Secretarial to provide comprehensive secretarial, administrative, and coordination support to the Legal/Company Secretarial function. The role requires strong organizational skills, attention to detail, confidentiality, and the ability to coordinate effectively with internal and external stakeholders.

Key Responsibilities

• Provide day-to-day secretarial and administrative support to the Company Secretarial team.
• Draft / Review legal documents, agreements, legal notices, POAs, NDAs, Intellectual Property such as Trademark registration documentation and correspondence thereof.
• Co-ordinating with teams for getting requisite accurate data for drafting of suitable responses in legal matters.
• Coordinate meetings, prepare agendas, circulate notices, and maintain minutes and action taken reports.
• Assist in preparation and filing of statutory and regulatory documents.
• Coordinate with internal departments, external legal counsel, consultants, auditors, and regulatory authorities as required.
• Track important legal, statutory, contractual, and compliance updates and document it in form of regulatory update for management review.
• Assist in drafting, formatting, reviewing, and maintaining legal correspondence and documents.
• Maintain confidential records and ensure proper document version control.
• Support the team in maintaining compliance-related databases, trackers, and reports.
• Follow up on pending matters and ensure timely closure of assigned activities.
• Perform other legal secretarial and administrative duties as assigned.

Required Qualifications

• Bachelor’s degree in law (LL.B.) from a recognized university is preferred.
• Candidates with a degree/diploma in Intellectual Property, Arbitration and Conciliation, Contract Management or a related field will be an added advantage.
• 4–5 years of relevant experience in legal secretarial, legal administration, company secretarial support, or a similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document management systems.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• High level of accuracy and attention to detail.
• Ability to handle confidential and sensitive information with discretion.

Preferred Skills

• Prior experience of corporate/legal documentation and statutory compliance is must.
• Familiarity with Legal Metrology Act, Stamp Act, Labour Law compliances along with Companies Act and SEBI Listing Regulations is an advantage.
• Ability to work independently and manage multiple priorities.
• Strong follow-up and stakeholder-management skills.
• Professional demeanour and ability to work effectively in a fast-paced corporate environment.