Executive - Invoice Processing & Travel and Expense

Job Description

We have an exciting opportunity for the position of Executive Invoice Processing & Travel and Expense at our Airoli office.
Job Role: Executive Invoice Processing & Travel and Expense
Education: Graduate or MBA/Post Graduate bachelor s in commerce
Experience (years): 2 to 5 yrs of experience
Location: Mumbai (Airoli) and Bangalore
Working Hours: 8.5 hours/day (APAC Shift)
Role Requirements:

This position currently requires Work from Home during Early Morning Shift as per project needs.

The candidate must be flexible to travel based on business requirements during this period.

There may be a prepone in shift timing, which will be reviewed post-transition.

Following the transition, the role will shift to a Hybrid Work from Office model, in alignment with company guidelines.
Role Summary:
Individual will be responsible for Invoice Processing-Accounts payable, Vendor Helpdesk and Query resolution
Essential:

Have worked in SAP environment having T-code knowledge

Experience in shared services / customer facing environment

Have fair knowledge of the Procure to Pay Process

Understanding of Standard Operating Procedures (SOP/DTP)

Good Word, Excel & PowerPoint skills

Good verbal and written communication skills

VIM-SAP working knowledge will be added advantage

Well-in Confidence to handle multi-tasking ability and well-verse into it
Overall Project/Task description:

Ensure timely processing of invoices ensuring the invoices are processed correctly and error free taking into account the terms and conditions of contracts.

Exercise control on open GRIR, open advances report, critical vendor report

Ensure that the Employees and Vendor s ledger is operated accurately, efficiently and to agreed timescale and ensure that the Employees and Vendors are paid accurately and on time.

Accounts Payable Vendor helpdesk knowledge- Handling Query Management

Verify payable information in the system & highlight any data discrepancy

Responsible for documenting bounced and fraudulent payments and notifying the proper authorities as and when such documents are created

Respond to queries in a timely and accurate manner

Managing escalations from vendors including periodical reconciliation of Statement of Accounts

Assist on month end closing end to end

Create data trackers for supporting monitoring activities

Ensuring the SLA on timeline for processing AP Invoices is met

Publish Monthly/ weekly reports of the BU that is supported

Vendor Analysis & GR/IR Analysis Monthly

AP Ageing Knowledge to ensure debit balance are timely taken care

Timely reversal and rectification to be taken care

Identify opportunities for process improvements within the accounts payable function

Transition of new activities, build effective SOPs & train team

Ensure work with business stakeholders to close the AP on time and accurate

Understanding on the different types of invoice processing and clearing blocks of AP books
Regards,
Dakshata