Executive - HR Onboarding Specialist

Job Title: Executive, HR Onboarding
Department: Human Resources, Onboarding and HR Operations
Experience: 1-3 years in HR onboarding or HR operations

Shift Timing: 9 am to 6 pm

Location: Goregaon East, Mumbai

Role Summary
The Executive, HR Onboarding, manages the end-to-end onboarding process for new joiners. This includes generating onboarding forms, following up with candidates, validating personal and compliance details, and closing joining kits. The role ensures accurate employee data, completion of statutory requirements (PF, ESIC, nominee details), and resolution of pending cases through proactive follow-ups and escalations. The goal is to maintain compliance and give every new joiner a smooth onboarding experience.

Key Responsibilities

• Generate onboarding forms for new candidates within the defined timeline.
• Follow up with candidates through calls and emails to get forms and documents completed on time.
• Validate personal details against Aadhaar, including name, date of birth and Aadhaar number.
• Collect complete employee information, including blood group, emergency contact details and educational qualifications.
• Collect and verify statutory and compliance data, including PF, ESIC, nominee details and other required information.
• Close joining kits within the defined timeline.
• Track incomplete or pending joining kits and escalate them to the concerned stakeholders for closure.
• Follow up on non-responsive cases until they are resolved.
• Keep employee records accurate and up to date in the HRIS and onboarding trackers.
• Prepare regular status reports on onboarding progress, pending cases and turnaround times.

Required Skills

• Good knowledge of onboarding processes and statutory requirements (PF, ESIC, nominations)
• Attention to detail and accuracy in data validation
• Strong follow-up, communication and coordination skills
• Working knowledge of HRIS and MS Excel, including trackers and basic reporting
• Ability to manage high volumes and meet tight deadlines
• Escalation management and ownership of pending cases

Good to Have

• Experience with bulk or volume onboarding
• Familiarity with HRIS platforms and document verification processes