Executive - Front Office

Job Title Executive - Front Office Job Description Summary Job Description Key Task and Responsibilities.

About The Role:  

1. Front Desk & Reception Management Greet and assist visitors, clients, and employees professionally. Manage incoming calls, emails, inquiries, and visitor support. Maintain a clean, organized, and welcoming reception area. Issue visitor badges, maintain accurate visitor logs, and coordinate with security.

2. Administrative Support & Mailroom Management Manage courier dispatch, receipt of parcels, and internal mail distribution. Maintain mailroom logs with accuracy and timeliness. Provide document support—filing, data entry, documentation control, and meeting setup assistance. Maintain updated administrative records and office documentation.

3. Inventory & Office Supplies Management Monitor and manage inventory for: Housekeeping supplies Stationery Pantry/snack program General office consumables

Conduct stock audits and maintain inventory registers. Coordinate procurement of supplies and ensure cost-effective usage. Track consumption patterns and optimize replenishment cycles. 4. Housekeeping & Facility Coordination Conduct routine cleanliness and facility inspection rounds. Ensure housekeeping teams follow daily checklists and service standards. Oversee meeting room hygiene, pantry upkeep, and common area maintenance. Raise and track facility repair and maintenance requests. Support workspace arrangements and seating requests. 5. Meeting Room & Event Support Manage booking, scheduling, and readiness of meeting rooms. Ensure AV equipment, presentation tools, and furniture are functional. Coordinate with IT, admin, and housekeeping teams for meeting setups. Support company events, celebrations, and employee engagement activities. Handle logistics such as hospitality, materials, vendor coordination, and décor. 6. Vendor Coordination, Follow‑ups & Invoicing Coordinate with vendors for housekeeping, courier, pantry, office supplies, repairs, and event services. Monitor vendor activities, service quality, and on‑site task completion. Follow up proactively to ensure: Timely submission of invoices Accurate invoicing as per services delivered Correct quantities, services, and rates are billed

Flag discrepancies and coordinate with finance/admin for invoice corrections. Maintain vendor attendance, service records, and compliance documentation. Assist in collecting quotations and supporting purchase processes.

INCO: “Cushman & Wakefield”