Executive - Front Desk & Facilities -Bangalore

Responsibilities

• Monitoring timely purchase of stationary.
• Monitoring the proper working of Telephone, Water Purifier, Office Chairs, Vanishing Blinds, and Electrical Equipment's like fridge, microwave, etc.
• Monitoring printing related purchases like letterhead, visiting cards, cash voucher requisition form, challans, etc.
• Maintenance and Timely renewal of AMCs.
• To monitor proper office maintenance through communicating with concerned persons like Electricians, AC Repairers, etc.
• Monitoring clearance of courier bills, stationary bills, card payments, etc.
• Monitoring property ticket booking whenever required.
• Any multitasking work related to the Front Desk/Admin/Internal Co-ordination.
• Managing employee engagement activities.
• Supporting HR team members with operations tasks.
• Managing the Front Desk/Reception Area.
• Answer and screen all incoming telephone calls in a professional and timely manner; take accurate messages with a high level of professionalism and courtesy.
• Dealing appropriately on queries or requests from all the incoming guests and maintain proper visitor data.
• Understand company organizational structure to refer calls and visitors/guests to the respective individual.
• Providing proper secretarial and administrative support to the executives.
• Internal Co-ordination in any form, drafting letters and maintaining courier records.
• Maintaining proper checklist related to housekeeping activities to ensure upkeep of facility.
• Procurement and Inventory management. Managing day to day purchases of office requirements, preparing purchase request order and getting approval, maintaining inventory of stationary, Medicines, etc. and maintained the record the same.
• Travel arrangements with respect to ticket booking for the employees/MD as required. (Air, Rail, and Road)

Requirements

• A minimum of 3 years of experience is preferred.
• Excellent written and oral communication in English.

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