Executive-Finance & Accounts

Job Summary/Purpose
To support the Finance & Accounts department in handling banking documentation, import-export finance activities, export incentive claims, statutory/export-related registrations and renewals, capex accounting, SAP entries, audit support and related financial documentation.
The role is responsible for ensuring accurate preparation, verification, submission, follow-up and record maintenance of documents related to bank guarantees, letters of credit, export documents, drawback claims, IGST refunds, ECGC coverage, DGFT-related matters, EPCG / restricted import licenses, BRC follow-up, capex bills, capitalization and annual audit requirements.
The position plays an important role in ensuring timely compliance, smooth import-export transactions, proper financial accounting, accurate documentation, coordination with banks and government agencies, and effective support to business operations.

Roles and Responsibilities

1. Bank Guarantees and Banking documentation

Prepare, process and coordinate documents related to bank guarantees such as EMD, PBG, ABG and SDBG.
Coordinate with banks, internal departments and customers for issuance, amendment, extension, cancellation and closure of bank guarantees
Maintain proper records and tracking of all active and expired bank guarantees.
Ensure timely follow-up for guarantee expiry, renewal, claim period and release

2. Letter of Credit and Import / Export Banking.

Prepare and submit Letter of Credit applications for import and export transactions.
Coordinate with banks for LC opening, amendments, document submission and clarification.
Review LC terms in coordination with concerned departments to ensure financial and documentary compliance.
Import payment processing and related SAP entries.
Proper filing and documentation of import-export banking transactions.

3. Export Documentation and Bank submission

Verify export checklists and ensure completeness of export-related documents.
Submit export documents to banks within required timelines.
Coordinate with internal teams, CHA, banks and customers for export documentation requirements.

4. Verify and process documents related to Duty Drawback and IGST refund claims.

Verify and process documents related to Duty Drawback and IGST refund claims.
Coordinate for approvals and follow-up of DBK and IGST-related matters.
Timely filing, tracking and reconciliation of export incentive-related documents.

5. DGFT, EPCG and Import License Compliance

Coordinate issuance, registration and follow-up of EPCG licenses and restricted import licenses.
Coordinate issuance, registration and follow-up of EPCG licenses and restricted import licenses.
Coordinate with DGFT / JDGFT, consultants, customs and internal stakeholders.
Maintain organized records for all license-related documentation and correspondence.

6. ECGC Coverage and Insurance Documentation

Prepare applications for ECGC coverage and insurance certificates.
Coordinate monthly and annual follow-up related to ECGC coverage.
Maintain updated records of ECGC policies, certificates, coverage details and correspondence.

7. Capex Bills and Capitalization

Punch capex bills in SAP / accounting system after verification of required documents.
Coordinate with user departments for confirmation of receipt, installation and commissioning details
Support capitalization of assets as per company policy and accounting requirements.
Support fixed asset records and audit-related requirements.

8. Statutory / Export-Related Returns and Renewals

Prepare and submit FIEO returns as applicable.
ECGC return submission and related documentation.
Handle renewal activities related to IEC, FIEO RCMC and Chemexcil RCMC.

9. SAP Entries and Accounting Support

Carry out SAP entries related to import payments and other assigned finance activities.
Process open MIGO-related activities and coordinate for pending goods receipt / invoice processing.
Ensure accuracy of accounting entries and supporting documents.

10. Audi support & Documentation

11. Handle Customs and related Notices and Correspondence

* The responsibilities mentioned above are not exhaustive and may be expanded from time to time.

About the Candidate
The ideal candidate will possess the following professional assets:
Education:
CMA Inter/CA Inter/MCom


Previous Experience:
3-5 years of relevant experience is needed

Competencies/Skills:
Technical/Functional Knowledge & Skills (Bank Guarantee documentation, LC procedure,SAP,Import/exportdocumentation,Statutory/Customs/DGFT/EPCG/IGST etc)
Strong communication skills in English (Written & Spoken)

Accuracy and Attention to details
Process discipline
Ownership & Accountability
Time management- Complete the activities within deadline/expiry dates/renewal date/statutory timelines.
The ability to communicate clearly, listen actively, and respect the diversity amongst colleagues to effectively work together toward a shared goal.
The ability to think critically and weigh the accuracy of data and the future impact of different alternatives before making decisions.
Proactive attitude, learning agility, and ability to effective coordinate with cross-functional teams are essential