Executive - Engineering Store

Role & responsibilities

The position is accountable for:

To ensure timely availability of engineering spares, effective inventory control, and cost optimization while supporting uninterrupted plant operations.

Procurement & PR Management

• Create Purchase Requisitions (PR) within 2 days from receipt of approved mail/request.
• Ensure smooth conversion from PR to PO with continuous follow-up with procurement
• Coordinate with CFT (Procurement & Finance) to resolve any ambiguity related to payment etc

Purchase order tracking

• Track all POs from release until material receipt in stores, coordinate with vendors, purchase team, and internal stakeholders to avoid delays.
• Share weekly PO status reports highlighting:

1. Pending PRs

2. Open POs

3. Delayed supplies

Inventory Control (ROL/ROQ Management)

- Maintain ROL (Reorder Level) / ROQ (Reorder Quantity) compliance

- Ensure critical spares availability for key lines:

Share:

- Weekly availability status for critical lines

- Monthly inventory report for other lines

- Slow moving spares to be identified and write off proposal for Inventory variance reduction.

Budget Monitoring & Control

- Monitor M&R (Maintenance & Repair) budget consumption.

- Track monthly spend vs budget and highlight deviations.

- Share monthly budget tracking report with corrective actions

SAP & Documentation

• Ensure accurate and timely transactions in SAP:
• PR creation
• GRN posting
• Stock updates
• Maintain proper documentation for audit compliance.

Cost Optimization

• Identify high consumption spares and analyse usage trends.
• Initiate cost-saving projects through:
• Alternate sourcing
• Standardization
• Repair vs replacement decisions
• Track and report savings monthly.

Stores Management & 5S

• Implement and sustain 5S practices in engineering stores:
• Proper binning, labelling, and identification
• Clean and organized storage system
• Ensure easy traceability and quick retrieval of spares
• E waste and waste oil management.

Preferred candidate profile

B.E/ B.Tech preferably Mechanical Engineering