Executive- Documentation & Data Management

JOB DESCRIPTION

Position Title: Documentation & Data Management Executive

Reporting To: Yet to decide

Qualification: B.Sc. or equivalent (Need to finalize)

Experience: Min 1 years of relevant experience in documentation, data management or a similar role.

Job Purpose

To manage and maintain accurate, timely, and controlled documentation and data across audits, ELN, departmental SOPs and other organizational systems, ensuring data integrity, traceability, confidentiality, and readiness for management and audit requirements.

Job Responsibilities

1. ELN & Electronic Records: Manage and maintain ELN (Electronic Laboratory Notebook) records and associated electronic documentation, ensuring completeness, accuracy, proper updating, traceability, and retrieval of information.
2. Audit Documentation: Prepare and maintain documentation and records required for internal, customer, external, certification, and regulatory audits, including evidence, trackers, action plans, and closure records.
3. Departmental Documentation: Support preparation, maintenance, and systematic filing documents, SOP’s, checklists, reports, compliance data, and other audit evidence as required.
4. Data Management & MIS: Consolidate information from different sources, maintain databases and trackers, ensuring proper formatting, version control, revision history, filing, and timely updates as per established procedures.
5. Data Integrity & Confidentiality: Ensure accuracy, consistency, completeness, and confidentiality of organizational data and electronic records, while identifying and correcting discrepancies, missing information, duplicate entries, and documentation gaps.
6. Records & Compliance Management: Maintain systematic physical and electronic records with appropriate naming conventions, indexing, archival, retrieval, and retention practices, ensuring documents are readily available whenever required.
7. Continuous Improvement: Identify opportunities to improve documentation and data-management processes, standardize formats and trackers, reduce documentation errors, and support implementation of effective digital and data-management practices.

Technical Skills

• Proficiency in MS Word, MS Excel, and MS PowerPoint
• Good working knowledge of MS Excel, including formulas, sorting/filtering, pivot tables, data validation, and basic data analysis
• Familiarity with ELN / electronic documentation systems
• Understanding of document control, version control, and record management
• Basic understanding of documentation and compliance records
• Good knowledge of electronic data management and data integrity principles
• Ability to learn and work with new software and digital platforms

Interested candidates please share your updated profiles on [email removed].