Executive Coordinator (Compliance)

Executive Coordinator (Compliance)

About us:

Balfour Beatty Infrastructure India Pvt Ltd. is part of Balfour Beatty; a leading global infrastructure group headquartered in the UK. Our India team works closely with international projects, contributing to the delivery of complex, high-impact infrastructure solutions. We offer a collaborative, structured environment with opportunities to learn, grow, and work on meaningful global projects.

About the Role:

The Ethics and Compliance team supports all of the UK businesses as well as our business in Sri Lanka and India across the full spectrum of our ethics and compliance programme (Speak Up, Code of Ethics, conflicts of interest, gifts and hospitality, fraud etc). As the programme continues to become more embedded in the business, we have identified a need for more dedicated support for some of our more operational and administrative tasks.

Key Responsibilities:

• Administration of our GAN Compliance system which is used for managing and receiving Speak Up cases and for our Conflict of Interest and Gifts and Hospitality Registers. Primarily, this is likely to include supporting resolution of user access issues and other system faults and overseeing the implementation of system improvements
• Day-to-day management of our Conflicts of Interest Register, which will include initial reviews of new conflict of interest disclosures, sending reminders to disclosers and approvers in relation to overdue approvals, setting up conflict of interest mitigations and annual reviews in the system, sending out reminders on annual reviews, ensuring disclosures have been assigned to correct approvers etc
• Day-to-day management of our Gifts and Hospitality Register, which will include initial reviews of new gifts and hospitality disclosures, sending reminders to disclosers and approvers in relation to overdue approvals, ensuring disclosures have been assigned to correct approvers etc
• Generating reporting and MI in relation to the ethics and compliance programme, including generating and publishing quarterly Speak Up dashboards, generating monthly/quarterly leadership Speak Up reports (for Divisional CEOs and BU MDs)
• Providing administrative support across the team including support with note taking and administration of investigations (including email searches), raising POs and arranging payment of invoices and due diligence support..

Essential Skills & Experience:

• 5+ years experience as an Executive Assistant, Team Assistant, Project Coordinator, Business Support Executive, Administrator, or similar role.
• Strong organisational, coordination, and stakeholder management skills.
• Excellent written and verbal communication skills.
• Experience managing multiple tasks, deadlines, and confidential information.
• Advanced Microsoft Office skills, particularly Outlook, Excel, PowerPoint, and Teams.
• Experience producing reports, dashboards, meeting minutes, and management information.
• High attention to detail and ability to manage process-driven activities
• Experience supporting Legal, Compliance, HR, Risk, Governance, or Corporate Functions.
• Experience maintaining registers, trackers, databases, or workflow systems.
• Experience working with senior leaders and international stakeholders.
• Exposure to compliance, governance, audit, or risk-related activities.

Benefits, Opportunities & Career Impact

• Work on high-impact, global infrastructure projects that challenge and grow your skills.
• Collaborate with experienced professionals in a supportive, innovation-driven environment.
• Enjoy stable career progression with learning, development, and industry-standard perks.
• Thrive in a culture that values ownership, excellence, and collaboration

Work Mode: 5 Days/Week - Work from Office

Location: Balfour Beatty Infrastructure India Pvt Ltd, Manyata Embassy Business Park, Nagavara, Bangalore – 560045