Executive Assistant

Role & responsibilities

The Executive Assistant provides high-level administrative and organizational support to senior leadership by managing schedules, coordinating meetings, handling confidential information, and ensuring the smooth execution of day-to-day business activities. The role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Executive Support

• Manage and maintain the executive's calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings, ensuring agendas and relevant documents are prepared in advance.
• Support business communications, presentations, and reports.
• Handle confidential information with the highest level of professionalism and discretion.

Meeting & Travel Coordination

• Organize meetings, conferences, and leadership reviews.
• Prepare meeting minutes and track action items to completion.
• Coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.
• Manage travel expenses and reimbursement documentation.

Stakeholder Management

• Act as the primary point of contact between the executive and internal/external stakeholders.
• Build and maintain effective working relationships with senior leaders, clients, and vendors.

Administrative Support

• Maintain records, files, and executive documentation.
• Prepare presentations, dashboards, MIS reports, and business summaries.
• Monitor key deadlines and ensure timely follow-up on commitments.
• Support planning and execution of leadership meetings and organizational events.

Coordination & Project Support

• Track ongoing projects and follow up with stakeholders on action items.
• Assist in preparing reports, business updates, and strategic presentations.
• Support special initiatives assigned by leadership.