Executive Assistant

Position/ Skillset: Executive Assistant

Designation: Executive

Overview

We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.

Key Responsibilities

• Manage professional and personal scheduling for Partner, including agendas, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to Partner
• Manage, coordinate, and arrange Partner and Team members travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite
• Provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support the highest-ranking executives

company-wide, coordinating internal and external resources to expedite workflow

• Manage communication between management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives priorities are met, organizational goals are achieved, and best practices are upheld
• Act as an office manager by keeping up with office supply inventory
• Take minutes during meetings
• Organize and maintain the office filing system

Qualifications

• 1 Plus years experience in administrative role reporting directly to Senior management
• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to maintain confidentiality
• Any Graduate degree  
• PA Diploma or certification is a plus