Executive Assistant

• Department: Executive Office / Administration
• Reporting To: Founder s Office / CEO
• Industry: Open to All Industries 2

Candidate Expectations

• Total Experience: 5-6 years
• Relevant Experience: 5-6years as an Executive Assistant, Executive Office Coordinator, or Business Coordinator supporting CXOs / CEOs / Managing Directors
• Candidate Location: Chennai preferred
• Skills Mandatory: Executive Assistance, Calendar Management, Travel Coordination, Cross-Functional Coordination, Stakeholder Management, Follow-up & Execution, Administrative Operations, Meeting Coordination, Minutes of Meeting (MoM), MIS Reporting, MS Office, Communication Skills, Confidentiality
• Candidate Industry: Any Industry 3

Education and Certification

• Qualification: Bachelor Degree

Additional Preference:

• Experience working closely with Founders, Promoters, CEOs, or Managing Directors
• Detailed Job DescriptionRole OverviewWe are looking for a mature, proactive, and dependable Executive Assistant to support the Managing Director / CEO in day-to-day business operations
• The candidate will act as a bridge between the CEO and various departments, ensuring effective coordination, accountability, and timely execution of organizational priorities while maintaining professionalism and confidentiality

Key Responsibilities

• Provide comprehensive executive support to the CEO / Managing Director
• Manage calendars, appointments, travel arrangements, meetings, and correspondence
• Coordinate with various departments to ensure smooth execution of business priorities
• Act as the primary point of contact between the CEO and department heads
• Follow up with functional teams on action items, project timelines, and business deliverables
• Guide and support employees and departmental teams to ensure timely task completion
• Coordinate with Administration, Facilities, Housekeeping, and support teams for smooth office operations
• Oversee office maintenance, vendor coordination, employee amenities, and facility-related requirements
• Resolve day-to-day operational issues by coordinating with relevant stakeholders
• Monitor key initiatives and proactively escalate delays or concerns to the CEO
• Prepare presentations, reports, dashboards, and Minutes of Meeting (MoM)
• Maintain confidential business documents and executive communications
• Organize leadership meetings, business reviews, and company events
• Build and maintain strong relationships with internal and external stakeholders

Mandatory Key Skills:

• Executive Assistance, CEO / MD Support, Calendar Management, Travel Management, Meeting Coordination, Cross-Functional Coordination, Stakeholder Management, Task Follow-up, Business Operations Coordination, Administrative Management, Vendor Coordination, MS Office, Communication Skills, Confidentiality

Good to Have Skills:

• Founder / Promoter Office Support, Leadership Meeting Coordination, MIS & Dashboard Preparation, Presentation Preparation, Facility Management, Office Administration, Event Coordination, Employee Coordination, Project Tracking

Additional Requirements

• 5-6 years of experience supporting a CEO, Managing Director, Founder, or senior leadership
• Strong experience coordinating with multiple departments and senior stakeholders
• Excellent follow-up, execution, and influencing skills without direct reporting authority
• Ability to guide and motivate employees across functions
• Excellent verbal and written English communication
• Advanced proficiency in MS Office
• High integrity, discretion, and confidentiality
• Candidates from any industry are welcome; experience supporting Founders, Promoters, or Managing Directors is preferred