Executive Assistant

Job Description: Executive Assistant

• Location: Gurugram , On-site
• Position Type: Full-Time
• Reports to: Executive Director

About the Role: We are looking for a proactive, high-judgment, and deeply organized Executive Assistant to support our executive director. In this role, you will act as a strategic partner and the primary operational bridge between the executive and internal/external stakeholders. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and handles sensitive information with total discretion.

Key Responsibilities

• Calendar & Diary Management: Own and actively manage complex, multi-timezone executive calendars, resolving scheduling conflicts and prioritizing meetings based on business goals.
• Meeting & Briefing Preparation: Prepare agendas, slide decks, background research, and comprehensive briefing packs ahead of key meetings. Attend meetings to record and distribute clear minutes and follow-up action items.
• Travel & Logistics: Coordinate seamless domestic and international travel itineraries, including flights, ground transportation, accommodations, and visa requirements.
• Communication & Correspondence: Serve as a primary point of contact and liaison for internal staff, board members, clients, and external partners, drafting correspondence with a polished, professional tone.
• Expense & Budget Oversight: Track daily expenses, reconcile corporate credit card statements, and process timely travel and operational expense reports.
• Event & Offsite Planning: Coordinate company-wide town halls, board meetings, leadership retreats, and special events from end to end.
• Special Projects: Assist with cross-functional projects, data compilation, KPI tracking, and continuous improvement of internal administrative workflows.

Required Qualifications & Skills

• Experience: 3+ years of experience supporting C-level executives or senior leadership in a corporate, startup, or high-growth environment.
• Education: Bachelors degree in Business Administration, Communications, or a related field (or equivalent proven work experience).
• Technical Proficiency: Advanced command of productivity and office suites (Microsoft Office 365, Google Workspace, Zoom, Slack) and calendar tools (Outlook/Google Calendar).
• Communication Skills: Exceptional verbal and written communication skills with strong attention to detail and proofreading abilities.
• Discretion & Judgment: Unwavering integrity and ability to handle highly confidential, sensitive company information with strict trust.
• Problem-Solving & Agility: A resource-driven mindset with the capacity to pivot quickly under pressure and solve unexpected logistical fires independently.