Executive Assistant

JOB DESCRIPTION

Job Title : Executive Assistant

Reporting to : CEO

Employment Type: Permanent

Location : RDC, Raj Nagar, Ghaziabad
Experience : 25 Years
Notice Period : Maximum 15 Days

Job Summary: The Executive Assistant to the CEO will provide high-level administrative, organizational, and executive support to the Chief Executive Officer. The role involves managing the CEO’s calendar, coordinating meetings and travel, handling confidential communications, preparing reports and presentations, and ensuring timely follow-up on key decisions and business priorities.

The ideal candidate will be highly organized, proactive, detail-oriented, and capable of handling sensitive information with the highest level of confidentiality and professionalism.

Key Role and Responsibilities:

1. Calendar & Schedule Management: Manage the CEO’s calendar, appointments, meetings, and daily priorities efficiently.

2. Meeting Coordination: Organize management meetings, prepare agendas, circulate meeting minutes, and follow up on action items and deadlines.

3. Communication Management: Handle emails, calls, correspondence, and communication between the CEO and internal and external stakeholders.

4. Travel & Expense Management: Coordinate travel bookings, accommodation, itineraries, expense claims, and reimbursements.

5. Executive Reporting: Prepare presentations, management reports, dashboards, and executive summaries for review and decision-making.

6. Business Coordination: Coordinate with department heads to monitor business priorities, pending tasks, approvals, and management decisions.

7. Follow-up & Execution Tracking: Track action points assigned by the CEO and ensure timely completion by the concerned departments.

8. Document & Record Management: Maintain confidential documents, contracts, reports, correspondence, and important business records.

9. Stakeholder Management: Act as a liaison between the CEO, senior management, employees, clients, vendors, and business partners.

10. Administrative Support: Coordinate with HR, Finance, IT, Legal, and Administration to ensure smooth functioning of the CEO’s office.

11. Confidentiality & Compliance: Handle sensitive business information with discretion and ensure adherence to company policies and procedures.

12. Proactive Executive Support: Anticipate the CEO’s requirements, identify scheduling conflicts, resolve coordination issues, and support effective decision-making.