Executive Assistant

Job Title: Executive Assistant to Chief Growth Officer
Experience Required: 3+ years
Location: Mumbai
Reporting To: Senior Manager / Department Head

About IAMAI:
The Internet and Mobile Association of India (IAMAI) is a not-for-profit industry body representing India's digital services sector. It serves as the unified voice of the digital ecosystem, comprising over 600 Indian and multinational corporations in areas such as Fintech, Edtech, Healthtech, Digital Commerce, and more.
Website: https://www.iamai.in

Role Overview:
The Executive Assistant will play a key enabling role in ensuring smooth coordination across teams, supporting the senior management with strategic and operational responsibilities. This role demands high ownership, attention to detail, cross-functional collaboration, and the ability to manage multiple deliverables in a fast-paced, stakeholder-heavy environment.

Key Responsibilities:
1. Team Coordination & Task Management

• Follow up with internal teams on deliverables and KRAs.
• Track progress, maintain checklists, and ensure accountability on assigned tasks.
• Handle MIS updates and support task tracking systems.
• Support the overall operations and ensure timely closure of action points.

2. Calendar, Meetings & Travel Management

• Schedule and coordinate meetings, internal reviews, and external stakeholder calls.
• Manage travel itineraries, logistics, and accommodations.
• Prepare and circulate minutes of meetings and follow-up on pending actions.

3. Event & Project Execution

• Assist in conceptualizing, budgeting, and executing IAMAI events, roundtables, and conferences.
• Coordinate across internal teams and vendors for smooth event delivery.
• Support in post-event documentation such as press releases and reporting.
• Maintain and manage event databases and logistics trackers.

4. Strategic Projects & Research

• Assist in ongoing research initiatives and policy-linked projects.
• Liaise with knowledge partners, members, and stakeholders for required inputs.
• Contribute to drafting internal notes, reports, and communication material as needed.

5. Stakeholder & Communication Support

• Be the first point of coordination for external vendors, member organizations, and partners.
• Maintain confidentiality in scheduling and communications.
• Draft professional communications and follow up for updates as required.

6. Operational Excellence & Admin Coordination

• Provide administrative support to the reporting manager and department.
• Manage expense reports, documentation, and internal filing systems.
• Ensure compliance with internal processes related to procurement, budgeting, and reimbursements.

8. Vendor & Partner Management

• Negotiate and liaise with vendors for services and logistics related to meetings, events, or strategic partnerships.

9. Flexibility & Ownership

• Be open to extended working hours during critical project timelines or events.
• Display initiative, responsibility, and commitment to team goals.

Required Skills and Competencies:

• Strong organizational and multitasking abilities
• Excellent communication skills verbal and written
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
• Ability to work with cross-functional teams and external stakeholders
• High level of professionalism and discretion
• Exposure to Fintech, research projects, or digital lending, wealth management, insurance, Regtech is a plus

Qualifications:

• Graduate/Postgraduate in B. Com, Communications, Public Policy, or related fields
• Minimum 3 years of relevant experience, preferably in a fast-paced or stakeholder-heavy organization (associations, consulting firms, research agencies, or corporates)