Executive Assistant

OYO is looking for a proactive, detail-oriented, and highly organized Executive Assistant to the CEO/CFO to provide high-level administrative and executive support. The role requires excellent communication, strong stakeholder management, discretion, and the ability to manage multiple priorities in a fast-paced business environment.

Key Responsibilities

• Manage the CEO/CFOs calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Organize leadership meetings, business reviews, and executive discussions, including agenda preparation and meeting minutes.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare presentations, reports, business updates, and other executive-level documents.
• Follow up with business leaders on action items, deadlines, and key deliverables.
• Handle confidential information, financial documents, and sensitive business communications with discretion.
• Manage emails, calls, correspondence, and communication on behalf of the executive, as required.
• Coordinate with cross-functional teams such as Finance, HR, Legal, Operations, and other business functions.
• Support expense management, reimbursement processing, and administrative coordination.
• Anticipate executive needs, resolve scheduling conflicts, and ensure smooth day-to-day operations.

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Prior experience as an Executive Assistant, Personal Assistant, or in a similar executive support role.
• Excellent written and verbal communication skills.
• Strong calendar management, planning, and organizational skills.
• Proficiency in MS Office, especially PowerPoint, Excel, and Outlook.
• Ability to manage multiple priorities and work under tight deadlines.
• High level of professionalism, confidentiality, and attention to detail.
• Strong stakeholder management and problem-solving abilities.