Executive Assistant

About Palmonas

Palmonas is a Pune-based demi-fine jewellery brand that makes premium-quality, everyday jewellery accessible to the modern Indian woman. Our pieces bring together contemporary design and fine craftsmanship, using materials such as surgical-grade stainless steel, 18k gold-tone plating, and sterling silver with gold vermeil. They are designed to be tarnish-proof, waterproof, and skin-friendly.

Palmonas was founded by Pallavi Mohadikar and Dr. Amol Patwari, and actor Shraddha Kapoor joined as a co-founder in 2024. Today we are a fast-growing direct-to-consumer brand with a presence both online and through retail stores, and we are building a team that can scale with us.

About the Role

We are looking for an experienced, highly organised, and professional Executive Assistant to support the Founder at Palmonas. This is a key role that calls for exceptional organisational skills, sound judgement, discretion, and the ability to manage multiple priorities in a fast-paced environment.

As the first point of contact for the Founders office, you will act as a professional ambassador, building positive relationships with internal and external stakeholders while keeping the office efficient and confidential.

Key Responsibilities

Executive and Administrative Support

• Provide comprehensive executive and administrative support to the Founder.
• Manage complex calendars, appointments, meetings, and travel arrangements, prioritising commitments effectively.
• Prepare and coordinate correspondence, reports, presentations, agendas, minutes, and other confidential documentation.

Communication and Stakeholder Management

• Act as the primary point of contact for the Founders office, liaising professionally and diplomatically with internal teams and external partners.
• Maintain timely, high-quality communication on behalf of the Founder.
• Coordinate communication and workflow between the Founder, staff, and external organisations or stakeholders.
• Welcome visitors to the Founder’s office and ensure a courteous, professional experience.

Meetings, Events and Leadership Support

• Plan and coordinate meetings, events, and leadership activities.
• Attend meetings, prepare agendas and minutes, and support committees as required.

Confidentiality and Compliance

• Maintain confidential records and handle sensitive information with the highest level of discretion and integrity.
• Ensure compliance with company policies, procedures, and professional standards.

Flexibility

• Support activities outside standard working hours when required for operational needs.
• Undertake other duties appropriate to the role as directed by the Founder.

Who You Are

Experience and Skills

• Proven experience as an Executive Assistant or Personal Assistant supporting senior leaders
• Outstanding organisational and time management skills with excellent attention to detail.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office and other business technologies.

Personal Attributes

• Ability to manage multiple priorities and work effectively under pressure.
• High levels of professionalism, discretion, and confidentiality.
• Strong interpersonal skills and the confidence to engage with a diverse range of stakeholders.
• A proactive, flexible, and solution-focused approach.

What We Offer

• A high-visibility role working directly with the Founder.
• Exposure to strategic decision-making in a growing, fast-scaling consumer brand.

How to Apply

Send your CV and a brief cover note to [email removed] with the subject line “Executive Assistant – Pune”.