Executive Assistant

Position Summary: 

Redaptive is seeking a highly organized and detail-oriented Executive Assistant. You will be responsible for managing Executives’ schedules, coordinating meetings, handling confidential information, and supporting Business Operations through note consolidation, basic analysis, action-item follow-ups, and project coordination. The ideal candidate will be highly organized, proactive, and able to manage priorities while collaborating with senior leaders and cross-functional teams across Denver, Colorado and Pune, India. 

Responsibilities and Duties: 

• Provide administrative support to executives in the United States and India including managing schedules, arranging meetings, managing travel arrangements, including booking flights, hotels, and transportation. 

• Strategically plan and organize internal and external meetings, anticipating potential issues and providing innovative solutions. 

• Act as a liaison between executives and other staff members and stakeholders. 

• Consolidate meeting notes into clear, actionable summaries. 

• Track action items and follow up to closure. 

• Support Business Operations with light analysis and reporting. 

• Coordinate project timelines, stakeholders, and follow-ups. 

• Use AI calendar and email tools (e.g. Claude) to autonomously triage, prioritize, and draft responses to executive communications, escalating only when judgment is required. 

• Monitor and manage budgets, expenses, and invoices. 

• Conduct research and prepare reports and presentations for executives. (PowerPoint and excel) 

• Maintain confidentiality of sensitive information and handle confidential documents with discretion. 

• Identify and implement process improvements across the executive support function, including standardizing templates and communication workflows. 

• Support Off site in US and India 

Required Abilities and Skills: 

• Excellent communication skills, including proficiency in written and spoken English. 

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines. 

• Strong note-taking, synthesis, and action-item tracking. 

• Comfort supporting multiple leaders and reprioritizing across them. 

• High attention to detail and accuracy. 

• Proficiency in Microsoft Office Suite and calendar management software. 

• Ability to work independently and take initiative. 

• Willingness to work flexible hours to accommodate time zone differences, depending on the needs of the executives in the U.S. 

• Experience working with executives in different time zones. 

Education and Experience: 

• Bachelor's degree preferred or related work experience. 

• 5+ years of experience as an Executive Assistant, ideally supporting C-level or senior leaders in a global, fast-paced environment; comfortable operating independently in a hybrid setting.