Executive Assistant

Job Title: Executive Assistant to CEO

Location: GIFT City, Gandhinagar, Gujarat
Experience: 1-5 years
Employment Type: Full-Time
Education: Bachelors Degree; MBA preferred

About SPEC Finance

SPEC Finance (IFSC) Pvt. Ltd. is an IFSC-based financial services company focused on global trade finance and cross-border commerce solutions. The role offers an opportunity to work closely with senior leadership and gain exposure to strategic business initiatives.

Key Responsibilities:

• Manage the CEO’s calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings, agendas, and Minutes of Meeting (MOM).
• Handle confidential emails, correspondence, and communication on behalf of the CEO.
• Coordinate domestic and international business travel, accommodation, and logistics.
• Follow up with internal teams and stakeholders on action items, deadlines, and deliverables.
• Prepare MIS, presentations, reports, and business documents.
• Assist the CEO in strategic projects and business initiatives.
• Maintain important records, documents, and company information.
• Act as a liaison between the CEO and internal/external stakeholders.
• Support executive-level administrative activities and events.
  

Key Skills:

Executive Assistant | Calendar Management | Travel Management | Meeting Coordination | MOM | MIS | MS Excel | PowerPoint | Word | Outlook | Stakeholder Management | Follow-up & Coordination | Communication Skills | Confidentiality | Multitasking | Problem Solving

Ideal Candidate:

We are looking for a professional, proactive, well-organized, and detail-oriented EA with excellent communication skills and the ability to manage multiple priorities while working closely with the CEO.

Business travel may be required, including domestic and international travel