Executive Assistant

EA TO DIRECTOR KRA

Key Responsibilities -

1. Calendar & Schedule Management

Manage Director’s calendar, meetings, appointments, travel plans and priorities.

2. Meeting Coordination

Schedule meetings, prepare agendas, coordinate participants, take minutes and track action points.

3. Executive Communication

Handle emails, calls, messages and communication on behalf of the Director with confidentiality and professionalism.

4. Follow-up & Task Tracking

Follow up with department heads and stakeholders on tasks assigned by the Director and provide regular updates.

5. Management Approval Coordination

Coordinate approvals, documents and requests requiring Director/Management intervention through defined processes/FMS.

6. MIS & Reporting

Prepare and consolidate reports, presentations, dashboards and business updates required by the Director.

7. Travel Management

Plan and coordinate flights, hotels, local transportation, itineraries and other travel requirements.

8. Documentation & Record Management

Maintain confidential documents, records, presentations and important correspondence in an organized manner.

9. Cross-Functional Coordination

Coordinate with HR, Finance, Sales, Operations, Marketing and other teams for management-related requirements.

10. Event & Meeting Support

Support management meetings, conferences, business events and other official engagements.

11. Confidentiality & Discretion

Maintain strict confidentiality of management discussions, business information and sensitive documents.

12. Executive & Administrative Assistance

Provide administrative and executive support to the Director as required, ensuring priorities are handled efficiently.

Key Competencies

• Excellent communication and interpersonal skills
• Strong coordination and follow-up ability
• Time management and prioritization
• Advanced MS Office / Google Workspace skills
• Strong attention to detail
• Professionalism and discretion
• Ability to multitask and work under pressure
• Problem-solving and proactive approach
• Strong business communication and executive etiquette