Executive Assistant

JOB DESCRIPTION
GBG EV
Executive Assistant to the Chief of Staff
LOCATION
EMPLOYMENT TYPE
WORK MODE
EXPERIENCE
Bangalore
Full-Time
On-Site
2+ Years
About GBG EV
About the Role
GBG EV is a growing electric mobility and fleet management
company focused on building scalable EV solutions for the
last-mile delivery ecosystem. The company is expanding its
operations and building a strong team to support its growth.
We are looking for an Executive Assistant to the Chief of Staff
who will provide high-level administrative and coordination
support, help manage priorities, and ensure smooth execution
of day-to-day leadership activities. The ideal candidate should
be organized, proactive, discreet, and comfortable working in a
fast-paced environment.
KEY RESPONSIBILITIES

Manage the Chief of Staffs calendar, meetings, appointments, and daily schedule.
Coordinate internal and external meetings, including invites, agendas, logistics, and follow-ups.
Prepare meeting briefs, presentations, reports, documents, and other materials required by the Chief of Staff.
Track action items and follow up with relevant stakeholders to ensure timely closure.
Coordinate with leadership and cross-functional teams on priorities, meetings, and business requirements.
Handle professional communication, correspondence, and follow-ups on behalf of the Chief of Staff.
Maintain organized records, files, trackers, and confidential documents.

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Support travel planning, itineraries, bookings, and other official logistics.
Assist with planning leadership meetings, reviews, events, and key organizational activities.
Prepare meeting minutes and circulate action points to relevant stakeholders.
Monitor deadlines, commitments, and priority tasks and proactively flag pending items.
Support the Chief of Staff in coordinating special projects and cross-functional initiatives.
Collect information and prepare summaries or MIS reports for leadership review.
Maintain a high level of confidentiality while handling sensitive business and leadership information.
Perform other coordination and administrative responsibilities assigned by the Chief of Staff.
GBG EV Job Description
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REQUIREMENTS
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Bachelors degree in Business Administration, Management, Communications, or a related field.
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2+ years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar coordination role.
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Prior experience supporting senior leadership or working closely with business/leadership teams is preferred.
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Strong calendar management, meeting coordination, and administrative skills.
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Excellent written and verbal communication skills.
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Strong organizational skills with the ability to manage multiple priorities simultaneously.
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Proficiency in MS Office/Google Workspace, including Excel/Google Sheets and PowerPoint/Google Slides.
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Strong follow-up, documentation, and stakeholder coordination skills.
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High level of discretion and ability to handle confidential information.
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Experience in a startup, high-growth organization, mobility, logistics, or operations-driven environment is an advantage.
KEY SKILLS
Calendar Management | Executive Support | Meeting Coordination | Stakeholder Management | Documentation |
Follow-ups | Travel Coordination | MIS & Reporting | MS Office | Google Workspace | Communication |
Confidentiality
Preferred Candidate Profile
Why Join GBG EV?
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Highly organized, proactive, and dependable.
Opportunity to work closely with senior leadership in a
fast-growing EV and mobility company.
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Strong attention to detail and excellent follow-up skills.
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Exposure to business operations, leadership coordination, and
cross-functional initiatives.
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Comfortable managing multiple priorities in a fast-paced
environment.
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Fast-paced environment with significant learning and growth
opportunities.
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Professional and confident when interacting with senior
stakeholders.
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Opportunity to contribute directly to leadership effectiveness
and organizational execution.
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Strong written and verbal communication skills.
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Discreet and trustworthy while handling confidential
information.
Role with broad exposure across teams and business
functions.
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Adaptable and willing to take ownership beyond routine
administrative tasks.
Join GBG EV and contribute directly to the next phase of electric mobility.
GBG EV | Executive Assistant to the Chief of Staff
GBG EV Job Description
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