MUMBAI · FULLTIME
Executive Assistant
Atomic Arts India
Mumbai · onsite · Posted 3d ago
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Section · 01
About this role
About the Role
We are looking for a highly organised, proactive, and detail-oriented Executive Assistant
to provide administrative and operational support to senior management. The ideal
candidate should be able to manage multiple priorities, coordinate with various
stakeholders, and ensure smooth day-to-day operations.
Key Responsibilities
- Manage calendars, appointments, meetings, and schedules.
- Coordinate internal and external meetings and maintain meeting records.
- Handle emails, correspondence, calls, and follow-ups.
- Prepare reports, presentations, documents, and other administrative materials.
- Coordinate with different departments to track tasks, deadlines, and deliverables.
- Organise travel arrangements, accommodation, itineraries, and related logistics.
- Maintain confidential documents, records, and information.
- Coordinate with clients, vendors, partners, and other external stakeholders.
- Assist with events, projects, presentations, and special assignments.
- Conduct research and compile information when required.
- Follow up on pending matters and ensure timely completion of assigned tasks.
- Support senior management with day-to-day administrative requirements.
- Perform other duties and responsibilities as assigned.
Requirements
- Bachelor s degree in Business Administration, Management, or a related field.
- 2-5 years of experience in an Executive Assistant, Personal Assistant, Administrative
Assistant, or similar role.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in MS Office and Google Workspace.
- Ability to multitask and prioritise effectively.
- Strong attention to detail and follow-through.
- Professional communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
- Ability to work independently and take initiative.
Preferred Skills
- Experience supporting senior management.
- Strong coordination and stakeholder-management skills.
- Good problem-solving and decision-making abilities.
- Experience in the media, entertainment, VFX, or creative industry will be an
advantage.
Key Competencies
Organisation | Communication | Time Management | Attention to Detail | Confidentiality |
Coordination | Problem Solving | Ownership | Adaptability
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
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Section · 02