Executive Assistant

1. Key Roles and Responsibilities

1. Management Support

• Assist the Managing Director (MD) or CEO in daily activities.
• Manage the MDs calendar, appointments, meetings, and schedule.
• Prioritize important tasks and remind management about pending work.
• Coordinate with different departments and ensure tasks are completed on time.

2. Communication and Coordination

• Handle official calls, emails, and messages.
• Draft professional emails, letters, and reports.
• Coordinate with employees, clients, vendors, and business associates.
• Follow up with department heads on instructions given by management.

3. Meeting Management

• Schedule internal and external meetings.
• Prepare meeting agendas and required documents.
• Record meeting minutes and maintain action-item trackers.
• Follow up on decisions and deadlines.

4. Travel and Personal Assistance

• Arrange flight and train tickets, hotel bookings, and local transportation.
• Coordinate airport pickups and drops for management and visitors.
• Manage official travel schedules and itineraries.
• Assist with other work-related arrangements as required.

5. Documentation and Reporting

• Maintain confidential files and important company documents.
• Prepare daily work updates, Excel sheets, MIS reports, and presentations.
• Maintain records of appointments, meetings, expenses, and pending tasks.
• Scan, organize, and retrieve documents whenever required.

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