Executive Assistant

Job Description Executive Assistant (EA)

Client: GMR Group
Payroll: Adecco India
Location: Bangalore
Experience: 3-8 Years
Employment Type: Full-Time

Role Summary

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and secretarial support to senior leadership. The ideal candidate should possess excellent communication skills, strong coordination abilities, and experience managing executive schedules, meetings, travel, and confidential information.

Key Responsibilities

• Manage calendars, appointments, meetings, and travel schedules for senior stakeholders.
• Coordinate internal and external meetings, prepare agendas, and record MOMs (Minutes of Meetings).
• Handle correspondence, emails, phone calls, and documentation on behalf of executives.
• Arrange domestic and international travel, accommodation, and expense management.
• Prepare presentations, reports, MIS, and business documents as required.
• Coordinate with internal teams and external stakeholders to ensure smooth communication and timely execution of tasks.
• Maintain confidential records and sensitive business information with high integrity.
• Track action items and follow up with concerned stakeholders for closure.
• Support leadership in day-to-day administrative activities.

Required Skills & Qualifications

• Graduate/Postgraduate from a recognized university.
• 3-8 years of experience as an Executive Assistant, Executive Secretary, or similar role.
• Excellent verbal and written communication skills.
• Strong proficiency in MS Office (Excel, PowerPoint, Word, Outlook).
• Ability to multitask, prioritize work, and meet deadlines.
• Professional attitude with strong interpersonal and coordination skills.
• High level of discretion and confidentiality.

Preferred Competencies

• Experience supporting senior management or leadership teams.
• Strong organizational and stakeholder management skills.
• Ability to work in a fast-paced corporate environment.