Executive Assistant

ABOUT THE ROLE 

 Executive Assistant supporting IT&D ERP Leadership and Hyderabad Hub Head—aligned to a senior, global-facing role: 

Provide high-level administrative, operational, and coordination support to the IT&D ERP Leader and Hyderabad Hub Head. The role acts as a key enabler to ensure effective leadership operations, governance cadence, stakeholder management, and seamless execution of strategic priorities. 

Key Responsibilities 

1. Executive Support 

• Manage complex calendars, scheduling across multiple time zones and leadership priorities 

• Coordinate leadership meetings, governance forums, and strategic sessions 

• Prepare meeting agendas, presentations, and capture minutes with clear action tracking 

• Handle confidential information with high level of discretion 

2. Governance & Coordination 

• Support IT&D ERP governance cadence (weekly/monthly reviews, steering committees) 

• Track key deliverables, risks, dependencies, and follow-ups across global teams 

• Ensure alignment of leadership communications and updates 

• Drive timely closure of action items and escalations 

3. Stakeholder Management 

• Act as a central coordination point between ERP leadership, regional teams, and Hyderabad hub stakeholders 

• Facilitate communication across IT, Business, and external partners/vendors 

• Support onboarding coordination for new leadership or key team members 

4. Hyderabad Hub Operations Support 

• Assist Hub Head in managing local site initiatives, engagement activities, and leadership visits 

• Coordinate townhalls, leadership connects, and employee engagement events 

• Support reporting on hub performance metrics and key initiatives 

5. Travel & Logistics Management 

• Manage domestic and international travel arrangements, including visas, accommodation, and itineraries 

• Handle expense reporting and budget tracking for leadership-related activities 

6. Communication & Documentation 

• Draft professional communications, presentations, and reports on behalf of leadership 

• Maintain organized documentation repositories (SharePoint, Teams, etc.) 

• Ensure consistency and quality in leadership messaging 

Key Skills & Competencies 

• Strong organizational and multitasking abilities 

• Excellent written and verbal communication skills 

• High level of professionalism and confidentiality 

• Stakeholder management and influencing skills 

• Proactive mindset with strong attention to detail 

• Ability to work in a fast-paced, global environment 

Experience & Qualifications 

• Bachelor’s degree in Business Administration or related field 

• 5–10 years of experience supporting senior executives 

• Experience in handling global stakeholders and time zones 

• Proficiency in tools like MS Office (PowerPoint, Excel, Outlook), Teams, SharePoint