Executive Assistant

Designation-Executive Assistant to Business Unit Head

Location- Mumbai (Thane)

Experience- 1-4 Years

Department- Cloud Business

About the Role

We are looking for a proactive, highly organized, and detail-oriented Executive Assistant to provide comprehensive administrative and strategic support to the Business Unit Head. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling confidential information, tracking key business initiatives, and ensuring seamless day-to-day operations. This role requires excellent communication, multitasking, and stakeholder management skills.

Key Responsibilities

• Manage the Business Unit Head's calendar, appointments, travel plans, and meeting schedules.
• Coordinate internal and external meetings, leadership reviews, customer meetings, and business events.
• Prepare meeting agendas, presentations, reports, MOMs (Minutes of Meeting), and follow up on action items.
• Track key business initiatives, projects, and deliverables to ensure timely completion.
• Coordinate with cross-functional teams, including Sales, Presales, Delivery, HR, Finance, Marketing, and Operations.
• Handle confidential documents and sensitive business information with the highest level of discretion.
• Prepare business reports, dashboards, MIS, and presentations for leadership reviews.
• Assist in organizing offsites, leadership meetings, town halls, and team engagement activities.
• Screen emails, prioritize communications, and draft professional correspondence on behalf of the Business Unit Head.
• Monitor pending approvals and ensure timely closure of business actions.
• Support budget tracking, vendor coordination, and administrative activities whenever required.
• Act as the primary point of coordination between the Business Unit Head and internal/external stakeholders.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Exceptional attention to detail and ability to prioritize multiple tasks.
• High level of professionalism and confidentiality.
• Strong follow-up and stakeholder management skills.
• Proficiency in Microsoft Excel, PowerPoint, Word, and Google Workspace.
• Ability to prepare presentations, reports, and business documentation.
• Strong problem-solving and coordination skills.