Executive Assistant

Job Description

Position: Executive Assistant / Office Secretary

Location: Jubilee Hills, Hyderabad
Industry: Law Firm
Experience: 2 6Years
Employment Type: Full-Time
Working Days: 6 Days a Week
Gender: Male / Female
Joining: Immediate Joiners Preferred

About the Role

We are looking for a highly organized, professional, and proactive Executive Assistant / Office Secretary to provide comprehensive administrative and executive support to senior management at a reputed law firm in Jubilee Hills, Hyderabad.

The ideal candidate should have 2–6 years of hands-on/core Executive Assistant experience and be comfortable handling confidential information, coordinating with multiple stakeholders, managing schedules, and ensuring that day-to-day executive and office activities run smoothly.

Key Responsibilities

Executive & Calendar Management

• Manage and maintain calendars, meetings, appointments, and schedules.
• Coordinate and schedule internal and external meetings.
• Ensure timely reminders and follow-ups for important meetings and commitments.
• Assist in planning daily activities and prioritizing tasks for senior management.
• Coordinate travel arrangements, meetings, and other official requirements when necessary.

Administrative Support

• Handle day-to-day administrative and secretarial activities.
• Prepare and organize documents, reports, presentations, letters, and official communications.
• Maintain physical and digital records in an organized manner.
• Handle incoming and outgoing correspondence, emails, and official communications.
• Maintain important files and ensure documents are readily accessible when required.

Coordination & Communication

• Coordinate with internal teams, clients, vendors, consultants, and external stakeholders.
• Act as a point of coordination between senior management and relevant stakeholders.
• Follow up with concerned teams on pending tasks, documents, and commitments.
• Communicate professionally through email, phone calls, and other official channels.

Confidentiality & Documentation

• Handle sensitive and confidential information with complete discretion.
• Maintain confidentiality of client, legal, financial, and management-related information.
• Ensure proper documentation and secure handling of important records.

Follow-ups & Task Management

• Track pending activities and ensure timely follow-ups.
• Maintain task lists and provide updates on important pending matters.
• Support management in ensuring that deadlines and commitments are met.
• Proactively identify pending requirements and coordinate their closure.

Candidate Profile

• 2–4 years of proven experience in a core Executive Assistant / Personal Assistant / Office Secretary role.
• Experience supporting senior management, directors, partners, or executives is preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Good working knowledge of MS Office, particularly Word, Excel, and PowerPoint.
• Ability to manage multiple priorities and work under deadlines.
• Professional personality with excellent interpersonal skills.
• Strong attention to detail and accuracy.
• High level of confidentiality, discretion, and professionalism.
• Good coordination and follow-up skills.
• Ability to work independently with minimal supervision.
• Immediate joiners or candidates with a short notice period will be preferred.

Preferred Skills

• Executive Calendar Management
• Email & Correspondence Management
• Meeting & Appointment Coordination
• Documentation & Record Management
• MS Office
• Report & Presentation Preparation
• Stakeholder Coordination
• Follow-up & Task Management
• Confidential Information Handling
• Professional Communication

Important Requirement

Candidates with genuine hands-on/core Executive Assistant experience of 2–4 years are preferred. Candidates whose experience is primarily general administration, front office, reception, or back-office operations may not be suitable for this position.

Compensation & Work Details

Location: Jubilee Hills, Hyderabad
Working: 6 Days a Week
Joining: Immediate / Short Notice Preferred