Executive Assistant

Role & responsibilities

The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to.

• Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location.
• Calendar Management - Maintaining project teams calendar to showcase all key events that needs to be planned.
• Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call
• Act as the point of contact among executives, employees and other external partners
• Manage information flow in a timely and accurate manner and be prompt at responding to urgent requests.
• Draft slides, meeting notes, reports, and documents
• Looking for ways on continuous process improvement
• Capture data from Google and other research platforms
• Travel Management - Support the project team members in booking the travel ticket.
• Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project

Preferred candidate profile

• Minimum Bachelor's degree
• Pleasant personality with excellent written and verbal communication and interpersonal skills
• Ability to multi-task and work independently, as well as in a team
• Superior organizational and time management skills
• Proficient in handling Zoom/MS Team (all virtual meeting platforms), in workplace
• Proficient in Microsoft (Word, Excel, Powerpoint), with an aptitude to learn new software and systems
• Distinct quality mind-set and attention to detail and Strong organizational and coordination skills
• Ability to stay focused under pressure and manage urgent tasks against aggressive timelines.

Shift Timings: Between 12 PM - 9 PM

Working Days: 5 Days Working (Saturday & Sunday Fixed off)

Mode of Joining: Work from Office

Job Location: Gurgaon