Executive Assistant

Executive Assistant to the Chief Operating Officer

Female only can apply

Key Responsibilities

Executive Support

• Manage the COOs calendar, meetings, travel, and appointments.
• Prepare agendas, presentations, reports, and executive summaries.
• Draft and review correspondence, memos, and official communications.
• Screen and prioritize communications and requests.

Operational Coordination

• Coordinate meetings with department heads, physicians, and board members.
• Track operational initiatives and strategic projects.
• Assist in monitoring KPIs and operational performance dashboards.
• Follow up on action items and deadlines.

Confidential & Compliance Duties

• Handle highly confidential patient, financial, and organizational data.
• Ensure compliance with healthcare regulations (e.g., HIPAA).
• Maintain secure documentation and records.

Administrative & Project Management

• Support budgeting and financial documentation as required.
• Organize board meetings and executive leadership meetings.
• Assist in hospital accreditation or regulatory preparation.
• Coordinate internal and external stakeholder communications.

Required Qualifications

• Bachelors degree in Healthcare Administration, Business Administration, or related field.
• 3-7 years of experience as an Executive Assistant, preferably in healthcare.
• Experience supporting C-level executives.
• Proficiency in MS Office and healthcare management systems.

Preferred Qualifications

• Experience in hospital or multi-site healthcare operations.
• Knowledge of healthcare compliance standards and regulatory requirements.
• Project management certification is a plus.

Key Skills

• Exceptional organizational and time-management skills
• Strong written and verbal communication
• High level of professionalism and discretion
• Ability to work under pressure and manage competing priorities
• Strong analytical and problem-solving skills