Executive Assistant

Job Description Executive Assistant

Company: Mobilution IT Systems Pvt. Ltd.
Location: Hyderabad
Position: Executive Assistant
Experience: 0–3 Years
Employment Type: Full-Time
Work Mode: Work from Office

About the Role

Mobilution IT Systems Pvt. Ltd. is looking for a highly organized, proactive, and responsible Executive Assistant. The person will work closely with the Founder and provide comprehensive administrative, coordination, and executive support.

The ideal candidate should have excellent communication skills, strong follow-up abilities, good attention to detail, and the ability to handle confidential information professionally.

Key Responsibilities

• Manage the Founder’s calendar, appointments, meetings, and daily schedule.
• Coordinate and schedule internal and external meetings with clients, candidates, vendors, and business partners.
• Prepare meeting agendas, documents, presentations, and other required materials.
• Attend meetings when required and prepare meeting notes/MoM and track action items.
• Follow up with internal teams and external stakeholders on tasks assigned by the Founder.
• Manage emails, calls, messages, and other communications on behalf of the Founder when required.
• Maintain proper records of important documents, contacts, meetings, and follow-ups.
• Assist the Founder with business development and client-related coordination.
• Coordinate with HR, recruitment, finance, operations, and other internal teams as required.
• Assist with travel planning, hotel bookings, meeting arrangements, and other logistics.
• Prepare reports, trackers, MIS, Excel sheets, and presentations as required.
• Handle sensitive and confidential business information with complete discretion.
• Monitor important deadlines, commitments, and pending activities and provide timely reminders.
• Support the Founder in day-to-day administrative and operational activities.
• Perform other tasks and responsibilities assigned by the Founder.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Good follow-up and coordination abilities.
• Proficiency in MS Office – Word, Excel, and PowerPoint.
• Ability to manage multiple tasks and priorities.
• Professional attitude and strong interpersonal skills.
• Good attention to detail.
• Ability to maintain confidentiality.
• Strong problem-solving and decision-making abilities.
• Should be proactive and capable of working independently.

Preferred Candidate Profile

• 0–3 years of experience in Executive Assistant, Personal Assistant, Management Trainee, Administration, Coordination, or a similar role.
• Freshers with excellent communication and organizational skills can also apply.
• Candidates with experience supporting senior management, founders, directors, or leadership teams will be preferred.
• Should be comfortable working in a fast-paced business environment.
• Should be flexible with schedules when business requirements demand.
• Professional appearance and workplace etiquette are expected.

Key Competencies

Communication | Coordination | Organization | Follow-up | Time Management | Confidentiality | Attention to Detail | MS Office | Professionalism | Proactive Approach

What We Offer

• Opportunity to work directly with the Founder and leadership team.
• Exposure to business operations, client management, and organizational decision-making.
• Professional learning and growth opportunities.
• Dynamic and collaborative work environment.