Executive Assistant

Role & responsibilities:

Manage the COO's calendar, meetings, appointments, travel schedules, and priorities.
Prepare meeting agendas, MOMs, action trackers, and ensure timely follow-ups.
Coordinate with cross-functional teams including Production, Projects, Procurement, Quality, HR, Finance, and Sales.
Prepare MIS reports, dashboards, presentations, and management review documents.
Track operational priorities, project timelines, customer commitments, and key deliverables.
Draft professional emails, business communications, reports, and documentation.
Handle confidential information with the highest level of professionalism and discretion.
Support business review meetings and management discussions.

Preferred candidate profile:

Strong Calendar & Meeting Management
Minutes of Meeting (MOM) Preparation
Action Tracker Management
MIS Reporting & Dashboard Preparation
Advanced MS Excel, PowerPoint & Outlook Skills

Excellent Written & Verbal Communication

Cross-functional Coordination & Follow-up Skills
Strong Organizational & Time Management Skills
Ability to Work with Senior Leadership Teams

Experience supporting COO, CEO, MD, Director, Plant Head, or Business Head.
Exposure to Manufacturing, Engineering, Pharma, EPC, Industrial Projects, or Operations environments.
Experience in business reviews, operational reporting, and leadership coordination.