Executive Assistant

Position: Executive Assistant

Department: Business Development & Corporate Planning (BDCP)

Location: Kothrud, Pune

Payroll: Third-Party Contract

Contract Duration: 2 Years, extendable based on performance and requirement

Experience: 4 to 6 Years

Qualification: Graduate in any stream / Post Graduate

Interview Mode: Face-to-Face

About the Role

We are looking for an experienced and organized Executive Assistant to support the Business Development & Corporate Planning function. The role involves handling documentation, digitalisation of records, correspondence, database management, report preparation, and day-to-day administrative activities while maintaining accuracy, confidentiality, and professionalism.

Key Responsibilities

• Convert physical records into digital records and maintain them in a properly classified manner for easy retrieval and reference.
• Manage document repository and database records.
• Handle official correspondence and prepare/edit emails using MS Outlook and other platforms.
• Handle incoming and outgoing phone calls professionally.
• Draft internal notes, letters, documents, reports, and Minutes of Meetings in English.
• Prepare and edit documents using MS Word and similar applications.
• Convert MS Word and other documents into PDF format.
• Update and maintain various records accurately.
• Ensure proper documentation, filing, retrieval, and disposal of physical records after digitalisation as per applicable processes.
• Maintain confidentiality while handling sensitive information.
• Perform assigned administrative and documentation activities consistently with speed and accuracy.

Required Skills

• Proficiency in Microsoft Office Word, Excel, PowerPoint and Outlook.
• Excellent written and verbal communication skills in English.
• Knowledge of Hindi and Marathi will be preferred.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Good documentation and record-management skills.
• Ability to maintain confidentiality.
• Problem-solving and analytical abilities.
• High level of accuracy and attention to detail.
• Professional office etiquette and ability to maintain office decorum.

Personal Attributes

• Positive attitude and pleasant personality.
• Proactive and self-motivated approach.
• Flexible nature.
• Vigilant and detail-oriented.
• Professional and responsible approach.
• Willingness to work beyond regular office hours when required.

Experience & Qualification

• Experience: Minimum 4–6 years of experience as an Executive Assistant / Office Administrator in a reputed organization.
• Education: Graduation in any stream.
• Additional Qualification: A course related to digitalisation will be an added advantage.
• Age: 26–40 years, with relaxation possible for deserving candidates as per management discretion.