Executive Assistant

Key Responsibilities

Executive & Calendar Management

• Manage the CEO's calendar, meetings, appointments, and business commitments.
• Prioritize and coordinate internal and external meetings based on business requirements.
• Organize domestic and international travel, accommodation, and itineraries.
• Ensure the CEO is well-prepared for meetings through timely sharing of agendas, briefing notes, and relevant documents.

Strategic & Business Coordination

• Track key strategic initiatives and follow up with leadership teams on project progress.
• Coordinate with department heads to ensure timely closure of action items.
• Support the CEO in preparing board presentations, business reviews, and management reports.
• Monitor business priorities and provide reminders on critical deliverables.

Communication & Stakeholder Management

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Draft professional correspondence, presentations, reports, and meeting notes.
• Handle confidential information, business discussions, and sensitive matters with discretion.
• Facilitate communication with Board Members, Senior Leadership Team, investors, and external partners.

Meeting Management

• Arrange Executive Committee meetings, Board meetings, leadership reviews, and town halls.
• Prepare agendas, maintain minutes of meetings, and track action items.
• Ensure follow-through and closure of key decisions and commitments.

MIS & Reporting

• Prepare executive dashboards, reports, and management summaries.
• Consolidate data and presentations from multiple departments.
• Maintain records of key business updates and executive communications.

Office Administration Support

• Manage CEO office operations efficiently.
• Coordinate protocol requirements, VIP visits, and important business events.
• Maintain documentation, contracts, and official records.