Executive Assistant

Company Description ScalePointer is an AI strategy and implementation consultancy that helps organizations identify and realize high-value AI opportunities. Using the proprietary ScalePointer Method, the company guides clients from defining an AI strategy through process diagnosis, proof of value, and production deployment. ScalePointer works across key business functions such as Operations, Sales, Customer Success, Finance, HR, and IT, and serves sectors including Healthcare, Legal & Professional Services, Architecture & Construction, Consulting, and Financial Services. The team provides ongoing enablement and support so clients can confidently scale AI capabilities over time, offering one accountable partner throughout the entire AI journey.

Role Description This is a full-time on-site role based in Kolkata for an Executive Management Assistant at ScalePointer. The Executive Management Assistant will provide comprehensive administrative and executive support to senior leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing expense reports. The role involves organizing internal and external communications, drafting correspondence, maintaining documentation, and supporting the preparation of presentations and reports. The Executive Management Assistant will help plan and coordinate executive meetings and workshops, ensure follow-ups on key action items, and assist with basic office administration as needed. The position requires close collaboration with cross-functional teams, handling sensitive information with discretion, and maintaining a high level of professionalism in all interactions.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills, with experience supporting senior management.
• Solid Administrative Assistance capabilities, including calendar management, meeting coordination, and document organization.
• Proficiency in managing Expense Reports and basic financial tracking for executive travel and business activities.
• Excellent Communication skills, both written and verbal, with the ability to interact effectively at all organizational levels.
• High level of discretion, integrity, and ability to handle confidential information responsibly.
• Strong organizational and time-management skills, with attention to detail and the ability to prioritize multiple tasks.
• Proficiency with productivity tools (e.g., MS Office or Google Workspace) and familiarity with digital collaboration platforms.
• Relevant diploma or degree in Business, Administration, or a related field; prior experience in a consulting or technology environment is an advantage.