Executive Assistant

Recruitment Mantra Hiring Executive Assistant for Kothari Solutions in Kolkata

Principal Employer: Kothari Solutions

Job Location: B-209, Bagree Market, 71 Canning Street, Kolkata – 700001

Gender Preference: Male

Experience Required: 2–5 years

Monthly Salary: ₹20,000–₹25,000

Position Overview

Kothari Solutions is looking for a responsible and well-organised Executive Assistant to support senior management, coordinate customer communication, manage meetings and ensure the timely completion of assigned tasks and commitments.

Key Responsibilities

• Manage customer communication through email, telephone, WhatsApp and office meetings.
• Respond professionally to customer enquiries and follow up regularly.
• Understand customer requirements and communicate them accurately to internal teams.
• Keep customers informed about timelines, progress and next steps.
• Schedule and coordinate meetings with customers, vendors and internal team members.
• Attend meetings independently or alongside senior management, as required.
• Record important discussions, decisions and action points from meetings.
• Assign or communicate agreed tasks to the appropriate team members.
• Track the progress of assigned tasks and follow up until completion.
• Manage appointments, calendars, emails and reminders for senior management.
• Prepare customer briefs, presentations, reports and official correspondence.
• Maintain proper meeting records, action trackers and deadline schedules.
• Coordinate between senior management, customers, vendors and internal departments.
• Identify delays or unresolved matters and escalate them promptly.
• Maintain confidentiality while handling sensitive business and customer information.
• Travel locally for customer or business meetings whenever required.

Candidate Profile

• 2–5 years of experience in executive assistance, client coordination, business coordination or relationship management.
• Strong written and verbal communication skills.
• Confident in communicating with customers, vendors and senior stakeholders.
• Excellent follow-up, coordination and organisational abilities.
• Strong time-management and task-prioritisation skills.
• Capable of handling multiple responsibilities and meeting deadlines.
• Proficient in MS Office or Google Workspace.
• Professional, responsible, detail-oriented and presentable.
• Willing to travel for customer meetings when required.