Executive Assistant

The role involves providing high-level administrative, coordination and execution support to senior management. The ideal candidate should be comfortable working in a fast-paced environment, managing multiple priorities, coordinating with internal and external stakeholders, and ensuring that important tasks and commitments are followed through to completion.

This is a senior-management support role requiring maturity, excellent communication, strong follow-up skills and the ability to handle confidential information with discretion.

Key Responsibilities

• Provide day-to-day executive support to the senior management.
• Manage calendars, meetings, appointments and schedules.
• Coordinate internal and external meetings with senior stakeholders.
• Prepare meeting agendas, presentations, notes and supporting documents.
• Track action items and ensure timely follow-up with relevant stakeholders.
• Coordinate business travel, including flights, hotels, itineraries and related arrangements.
• Assist with preparation and organisation of reports, presentations, MIS and management information.
• Handle correspondence, emails and communication on behalf of senior management where required.
• Coordinate with clients, consultants, vendors, professional advisors and other external stakeholders.
• Maintain organised records and confidential documents.
• Support senior management with ad-hoc research, information gathering and administrative requirements.
• Ensure important deadlines, meetings and commitments are proactively tracked.
• Work closely with internal teams to obtain updates and ensure timely closure of pending matters.
• Handle sensitive and confidential information with a high degree of professionalism.
• Take ownership of assigned tasks and follow them through to completion.

Preferred candidate profile

We are looking for someone who is:

• Highly organised and detail-oriented.
• Proactive rather than purely task-driven.
• Excellent at follow-ups and coordination.
• Comfortable interacting with senior management and external stakeholders.
• Able to manage multiple priorities simultaneously.
• Strong in written and verbal communication.
• Discreet and trustworthy when handling confidential information.
• Comfortable with MS Office, particularly Excel, Word and PowerPoint.
• Good at preparing professional presentations, documents and trackers.
• Able to work independently with minimal supervision.
• Professional in appearance, communication and conduct.
• Flexible and willing to take ownership beyond routine administrative responsibilities.

Perks and benefits

• Learning and professional growth opportunities
• Opportunity to work closely with a small, experienced team
• Professional and collaborative work environment
• Opportunity to take ownership and grow with a newly established organisation