Executive Assistant

Job Description

About the Role

We are looking for a proactive, highly organized, and detail-oriented Executive Assistant to provide high-level administrative support to executive leadership. In this role, you will act as a central point of contact, ensuring seamless calendar management, executive communications, complex travel planning, and structured data handling using advanced Excel.

Key Responsibilities

• Calendar & Time Management:
• Proactively manage and coordinate complex calendars across multiple time zones.
• Schedule, prioritize, and re-balance internal/external meetings, board discussions, and site visits.
• Resolve scheduling conflicts swiftly and maintain buffer times for key priorities.
• Executive Correspondence & Drafting:
• Draft, edit, and polish professional emails, memos, letters, and internal communications on behalf of executive leadership.
• Screen incoming communications, prioritize urgent requests, and follow up on pending actions.
• End-to-End Travel Logistics:
• Coordinate domestic and international travel, including flights, accommodation, visas, ground transportation, and itineraries.
• Manage last-minute travel changes, cancellations, or emergency re-bookings seamlessly.
• Data Management & Excel Analytics:
• Prepare, format, and maintain executive tracking sheets, MIS reports, and dashboards using Advanced Excel features (Pivot Tables, VLOOKUP/XLOOKUP, nested formulas, conditional formatting).
• Consolidate regional or department data into clear, presentable summaries for executive review.
• Stakeholder & Meeting Management:
• Serve as the primary Liaison between leadership, internal department heads, and external partners.
• Prepare meeting agendas, collate presentation decks (PowerPoint), take action-item minutes (MOM), and track execution.