Executive Assistant

Job description:

1. Executive Support & Calendar Management

• Manage and prioritize the MDs daily calendar, appointments, and heavy meeting schedules.
• Screen and draft high-priority emails, correspondence, and internal memos on behalf of the MD.
• Organize logistics and take precise minutes for board, leadership, and operational review meetings. [1]

2. Project & Field Operations Coordination

• Coordinate with project managers and plant heads regarding ongoing manufacturing orders, plant maintenance, or field installation milestones for crushers and screening equipment. [1]
• Track action items assigned by the MD to various departmental heads (Sales, Service, Production, and Procurement) and ensure timely follow-ups. [1, 2]
• Generate regular Management Information System (MIS) reports summarizing equipment production, sales pipelines, and field service updates. [1]

3. Stakeholder & Client Liaison

• Act as the primary point of contact between the MD and key corporate clients, quarry operators, contractors, and industry vendors.
• Facilitate smooth communication channels for escalated client queries or heavy-machinery supply chain issues. [1, 2]

4. Travel & Logistics

• Arrange complex domestic and international travel itineraries, visas, and accommodations for the MD and visiting delegates.
• Coordinate site visits to manufacturing plants, quarries, or dealer networks when required. [1]

Required Qualifications & Skills

• Education: Bachelors degree in Business Administration, Commerce, or a Mechanical/Industrial Engineering background (preferred for understanding heavy machinery terminology). [1, 2]
• Experience: 3 to 7 years of proven experience as an Executive Assistant or Personal Assistant supporting C-suite executives, preferably in manufacturing, engineering, or heavy equipment sectors. [1]
• Technical Skills: Advanced proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with generating MIS/dashboards. [1, 2, 3]
• Soft Skills: Exceptional written/verbal communication, strict discretion regarding confidential data, and strong problem-solving abilities under tight schedules. [1, 2, 3]

Benefits:

• Life insurance
• Paid sick time
• Provident Fund

Work Location: In person

Salary - Negotiable