Executive Assistant

Job Description Executive Assistant (EA)

Position: Executive Assistant (EA)
Grade: O3
Location: Kanpur
Experience: 3-6 Years
Qualification: Bachelor's Degree in Business Administration, Management, Commerce, or related discipline

Industry: Defence & Aerospace

Role Summary

The Executive Assistant will provide high-level administrative and strategic support to senior leadership by managing schedules, communications, meetings, reports, and cross-functional coordination. The role requires exceptional organizational skills, confidentiality, stakeholder management, and the ability to operate in a fast-paced Defence & Aerospace environment.

Key Responsibilities

• Manage the calendar, appointments, travel plans, and meeting schedules of senior leadership.
• Coordinate internal and external meetings, prepare agendas, minutes of meetings (MoM), and track action items.
• Draft professional emails, presentations, reports, business correspondence, and executive summaries.
• Act as a liaison between leadership and internal/external stakeholders.
• Follow up with various departments to ensure timely completion of deliverables and projects.
• Prepare MIS reports, dashboards, and management reviews.
• Handle confidential business information with utmost discretion.
• Support leadership in strategic initiatives, business reviews, and operational planning.
• Coordinate visits, events, customer meetings, and leadership engagements.
• Maintain records, documents, contracts, and project-related information systematically.

Required Skills

• Excellent verbal and written communication skills.
• Strong proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook).
• Ability to create business presentations, reports, and executive dashboards.
• Strong organizational, multitasking, and time-management skills.
• Experience in stakeholder management and cross-functional coordination.
• High level of professionalism, confidentiality, and attention to detail.
• Ability to work independently in a dynamic environment.

Preferred Experience

• Experience supporting CXO, CEO, Director, VP, or Business Head levels.
• Exposure to Defence, Aerospace, Manufacturing, Engineering, or Technology organizations.
• Familiarity with project tracking, business planning, and management reporting.

Ideal Candidate Profile

A proactive and highly organized professional with 3-6 years of Executive Assistant experience, capable of managing executive priorities, coordinating across teams, preparing high-quality reports and presentations, and providing seamless administrative support to senior leadership in a Defence & Aerospace organization.