Executive Assistant

Role: Executive Assistant

Location: IBC Knowledge Park, Bengaluru

Reporting to: Senior Executive Assistant

Team name: Founders office

About the Team and the Role

The Dash team at Ather is responsible for managing executive operations, administrative logistics, and organizational project coordination to ensure seamless engagements across leadership functions.

This role is for an Executive Assistant who will support the CEO and CXOs by taking ownership of calendar operations, meeting governance, expense workflows, travel logistics, and driving cross-functional projects to closure.

Responsibilities

• Manage calendars for the CEO and CXOs, prioritizing inquiries, resolving scheduling conflicts, and maintaining seamless daily commitments.
• Drive post-meeting administration by recording key notes, tracking actionable items, and ensuring timely follow-ups from Management Review meetings.
• Oversee end-to-end travel logistics for domestic and international trips, including bookings, transport, e-passes, visa processing, passport renewals, and reimbursements.
• Process expenses, tax invoices, and flexi-benefit documentation for annual submissions, external vendor meetings, board meetings, and large events.
• Support program management and execute cross-functional projects across various teams to closure.
• Collaborate with internal teams to set up large-scale internal and external events, including All-Hands meetings, investor interactions, and PR conferences.
• Coordinate executive signatures and facilitate timely administrative approvals for leadership.

Experience and Qualifications

• No specific educational background mandatory.
• At least 5+ years of experience working with CXOs.

Must Have Competencies

• Executive calendar and schedule management
• Comprehensive travel and logistics administration
• End-to-end expense management and invoicing processes
• Professional written and verbal communication

Good to Have Competencies

• Basic proficiency in MS Office tools
• Cross-functional program management support

Want to know more?

At Ather, weve built Indias first intelligent scooter, from scratch. Based on the philosophy of clean design and smart technology, we are transforming the urban commute experience. We are expanding in India, and in the coming years, we look forward to scaling up and launching more products globally. Today, our product offerings include the Ather 450X, 450S, 450 Apex, and Rizta. Beyond the product, we are also setting up an extensive charging network and re-imagining end-to-end ownership experience.

Be You, With Us

The Ather story doesn't write itself - our people do. We believe everyone is equal, but not the same. Diversity is our strength, and building an inclusive and equitable workplace begins with acknowledging and embracing our differences. We are an equal opportunity employer, and our team reflects a wide range of identities, experiences, and perspectives - all united by a shared passion to shape the Ather journey.