Executive Assistant

Job Title: Executive Assistant

Job Type: Full-Time (Remote)

Job Summary:

We are looking for a highly organized, proactive, and tech-savvy Executive Assistant to support our senior leadership team. This is a remote position, ideal for a self-starter who thrives in a fast-paced, digital-first environment. In addition to traditional executive support responsibilities, this role will play a key part in managing and executing email campaigns, helping the leadership team stay connected with clients, prospects, and stakeholders.

Key Responsibilities:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and virtual engagements.
• Coordinate and prepare materials for internal/external meetings, presentations, and strategic reports.
• Serve as the primary liaison between executives and internal/external contacts.
• Handle highly confidential and sensitive information with discretion and professionalism.
• Monitor and respond to email communications on behalf of leadership; draft responses where needed.
• Prepare, edit, and proofread correspondence, communications, and presentations.
• Maintain digital filing systems and ensure organized access to key documents.
• Coordinate logistics for virtual events, webinars, and online business functions.
• Track, submit, and follow up on expense reports and reimbursements.
• Execute and manage targeted email campaigns, using tools like Mailchimp, HubSpot, or similar platforms.
• Track campaign performance metrics and share regular updates with leadership.
• Assist in the creation and scheduling of newsletters, promotional emails, and other marketing communications.
• Support various ad-hoc projects and team initiatives as needed.

Qualifications:

• Bachelor's degree in Business Administration or a related field (preferred).
• 3+ years of experience as an Executive Assistant, Virtual Assistant, or in a similar role.
• Experience using email marketing tools (e.g., Mailchimp, SendGrid, HubSpot, etc.) is a must.
• Strong knowledge of Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, Teams).
• Excellent written and verbal communication skills.
• Exceptional organizational and time-management abilities.
• Ability to multitask, prioritize, and manage shifting priorities in a remote environment.
• Demonstrated initiative, discretion, and attention to detail.