Executive Assistant

We're Hiring: Executive Assistant to Founder

About FormForge

FormForge is a Noida-based sculpture and design studio working on site-specific artworks, public installations and sculptural objects for architects, developers, hospitality projects and private clients. Our work involves a mix of design, fabrication, logistics and on-site execution, so the studio operates across both creative and operational functions.

We are looking for a highly organised and dependable Executive Assistant to support the founder and manage key day-to-day administrative and operational responsibilities at our Noida studio.

This is a hands-on role involving office administration, project coordination, sculpture logistics and basic financial reporting. We are looking for someone who can take ownership, follow through independently and keep multiple activities organised.

Key responsibilities:

Manage day-to-day administrative work and founder support

Coordinate schedules, meetings, follow-ups and internal communication

Coordinate packing, dispatch, transportation and delivery of sculptures

Liaise with transporters, vendors, fabricators and installation teams

Maintain shipment, project and vendor records

Track invoices, expenses, payments and client receivables

Prepare basic financial reports and project expense statements

Coordinate documentation with the accountant/CA

Maintain project files, quotations, invoices and other internal records

Assist with procurement, vendor coordination and operational follow-ups

Ensure pending tasks are followed through and closed on time

What we are looking for:

2–5 years of experience as an Executive Assistant, Admin Executive or Operations Coordinator

Strong organisational and follow-up skills

Good working knowledge of Excel / Google Sheets

Comfortable handling invoices, expenses and basic financial documentation

Good written and verbal communication in English and Hindi

Ability to work independently and manage multiple priorities

A proactive, responsible and detail-oriented approach

Experience in a design studio, architecture firm, manufacturing, interiors, art or project-based business would be an advantage

Location: Noida

Role: Full-time, work from office

Interested candidates can share their CV via WhatsApp at [phone removed] or email [HIDDEN TEXT].

We are looking for someone who can become a dependable part of the studio and take real ownership of day-to-day coordination.