Executive Assistant

Role & responsibilities:

1. Calendar & Schedule Management

• Manage the Unit Heads calendar, meetings, appointments and daily schedule.
• Coordinate internal and external meetings and ensure timely communication.

2. MIS & Reporting

• Prepare and maintain daily/weekly/monthly MIS and reports as required by the Unit Head.
• Collect data from different departments and consolidate it for review.
• Track key business updates, targets and performance indicators.

3. Business Coordination & Follow-up

• Coordinate with Sales, Editorial, Circulation, Production, Finance, HR and other departments.
• Follow up on action points assigned by the Unit Head and ensure timely closure.
• Maintain an action tracker and provide regular updates.

4. Meeting & Documentation Support

• Prepare meeting agendas, minutes and action points.
• Maintain important documents, presentations and records.
• Prepare presentations and management reports whenever required.

5. Communication Support

• Draft emails, letters, notes and official communications on behalf of the Unit Head.
• Ensure timely flow of information between the Unit Head and concerned teams.

6. Travel & Event Coordination

• Coordinate travel, accommodation and schedules for the Unit Head.
• Support meetings, conferences, review meets and other unit-level events.

7. Confidentiality & Professional Conduct

• Handle sensitive business, employee and management information with complete confidentiality.
• Maintain professional communication with internal and external stakeholders.

8. Special Projects

• Support the Unit Head in special assignments, business reviews and improvement projects.
• Take ownership of assigned tasks and ensure timely completion.

Key Skills Required:

• Excellent MS Excel & PowerPoint skills
• Good written and verbal communication
• Strong coordination and follow-up skills
• Good time management and organization
• Ability to handle multiple priorities
• Confidentiality and maturity
• Proactive and detail-oriented approach
• Willingness to work closely with senior

Preferred candidate profile:

Graduate with 25 years of experience as an Executive Assistant, Management Trainee, MIS/Business Coordinator or similar role. Experience in media, sales or business operations would be an added advantage.