Executive Assistant

Provide virtual business support to senior executives of fortune 500 companies located across multiple geographies. As a BSE, perform various administrative tasks, including scheduling meetings and Calendar management, Document management, Travel & Expense management, Invoice processing, coordination, research, and other critical tasks. The role requires to be proactive, methodical, organized multi-tasker, solution-oriented with a can-do approach and deliver high-quality work in a timely manner.

• Effectively communicate with global customers through email / phone / chat.
• Organize and prioritize tasks to meet diverse project timelines set by the customer.
• Schedule meetings, appointments across various locations and time zones.
• Book conference rooms and organize supplies.
• Coordinate and organize business travel, including flights, hotels & ground transportation.
• Prepare expense reports, reconcile, and track in expense tool.
• Update online databases, upload content, and manage permissions.
• Assist in the creation, designing, organising, and formatting PowerPoint slides.
• Create Purchase orders, process invoices and vendor management support.
• Assist with ad-hoc projects and tasks assigned by the customer.
• 100% adherence to project timelines, quality standards and expected efficiency.
• Handle sensitive information with discretion and always maintain confidentiality.