Executive Assistant

Key Responsibilities
Executive Support & Coordination
Manage daily calendar, appointments, and meeting schedules across multiple time zones.
Coordinate high-level meetings with senior government officials, global stakeholders, and industry leaders.
Draft, review, and manage official correspondence, briefings, memos, and policy papers.
Handle sensitive and confidential information with discretion.
Prepare meeting materials, talking points, and presentations for key engagements.
Stakeholder Engagement
Facilitate communication with ministries, embassies, and regulatory bodies.
Liaise with internal and external stakeholders on behalf of the advisor.
Maintain an updated network map of government and institutional contacts.
Strategic & Government Affairs Support
Assist in tracking key policy developments, legislative updates, and government programs relevant to B2G business.
Support research, summarization, and reporting on public policy, governance trends, and strategic sectors.
Follow up on action items with ministries, secretariats, and partner institutions.
Travel & Protocol Management
Coordinate domestic and international travel, visas, itineraries, and security clearances.
Organize logistics for events, conferences, and official visits.
Ensure adherence to diplomatic and government protocol requirements
Operational & Project Support
Support special strategic projects and confidential initiatives.
Maintain a filing and documentation system for contracts, communications, and strategic dossiers.
Monitor project timelines and deliverables with internal teams and government counterparts.

Key Qualifications:
Education: Graduate/Postgraduate degree in Public Policy, Political Science, Business Administration, International Relations, or related field.
Experience: 5-10 years of experience supporting senior leadership; prior exposure to Government Affairs, Diplomacy, Policy Advocacy, or Public Sector Business is highly preferred.
Skills:
Strong organizational and time management abilities.
Excellent written and verbal communication (English and preferably Hindi).
High-level discretion, integrity, and confidentiality.
Strong research, documentation, and analytical skills.
Tech-savvy with proficiency in MS Office Suite, Google Workspace, and digital coordination tools.

Desired Attributes:
Strong understanding of Indian governance structures and ministries.
Ability to navigate complex, high-pressure, fast-paced environments.
Comfortable working independently with a high degree of ownership.
Diplomacy, tact, and a service-oriented mindset.