Executive Assistant

Company Name – Electrosteel Castings Ltd

Job Specifications/Qualification requirements:

Essential

Academic Qualification: MBA/ Engineering Graduate

Length of Experience – 5 to 8 Years

Location - Kolkata

Technical Skill required – SAP, Dashboard Creation, Rate Analysis, MIS Reporting, Meeting Coordination etc.

1. Position: Executive Assistant to Commercial Head

1. Basic Information

Department: Commercial/Materials

1. Reporting To: Senior Vice President — Commercial / Commercial Head
2. Location: Kolkata
3. Grade: Assistant Manager
4. Key Responsibilities
5. Manage calendar, meetings, travel, and correspondence.
6. Prepare weekly, monthly, and quarterly MIS reports.
7. Prepare presentations for Board, Management Committee, and review meetings. Maintain trackers for procurement savings, contracts, imports, logistics, and critical commercial initiatives.
8. Coordinate with Procurement, Finance, Stores, Logistics, Production, QA, and Projects.
9. Record MOMs and monitor closure of action items.
10. Draft professional letters, reports, and presentations.
11. Maintain confidential records and commercial documentation Follow up on strategic projects and escalations.
12. Assist in budgeting and review meetings.
13. Support digitalization and process improvement initiatives.
14. Qualification
15. MBA/ PGDM (Preferred)
16. B.Com / BBA / Engineering Graduate with relevant experience may also be considered.
17. Experience

• 5—10 years as Executive Assistant, Business Coordinator, Commercial Coordinator, or PMO.
• Experience in manufacturing, steel, mining, cement, or heavy engineering preferred.
• Exposure to ERP systems (SAP preferred).

1. Technical Skills
2. Advanced Microsoft Excel
3. PowerPoint
4. Word
5. SAP
6. Dashboard preparation
7. Data analysis
8. MIS reporting
9. Meeting coordination
10. Behavioral Competencies

• Excellent communication skills
• Strong follow-up ability
• Confidentiality and integrity
• High ownership
• Analytical thinking Attention to detail Time management
• Multi-tasking
• Stakeholder management

1. Key Performance Indicators (KPls)

• Timely preparation of MIS (100%) Action item closure rate (>95%)
• Meeting coordination effectiveness
• Presentation quality
• Response time for management requirements
• Accuracy of reports
• Calendar adherence
• Stakeholder satisfaction

1. Preferred Candidate Profile
2. Strong command over Excel and PowerPoint.
3. Excellent written and verbal English.

Ability to work with senior management.

1. Mature personality with high confidentiality.
2. proactive, organized, and capable of handling multiple priorities.
3. Experience in a manufacturing or steel environment is highly desirable.