Executive Assistant

About the Role

We are looking for a highly organized, proactive, and discreet Executive Assistant to the Founder. The ideal candidate will have strong communication, coordination, and time-management skills, with the ability to manage multiple priorities and work independently in a fast-paced environment.

The role involves managing the Founders schedule, meetings, travel, correspondence, follow-ups, and confidential matters while coordinating with internal teams and external stakeholders.

Key Responsibilities

• Manage the Founder’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, prepare agendas, record MoMs, and track follow-ups.
• Manage emails, correspondence, and communication on behalf of the Founder.
• Plan and coordinate domestic and international travel, including flights, hotels, visas, transportation, and itineraries.
• Coordinate with internal teams, clients, vendors, and external stakeholders.
• Track important action items, deadlines, and deliverables to ensure timely closure.
• Prepare presentations, reports, business documents, and executive correspondence.
• Coordinate leadership meetings, business reviews, and special projects.
• Manage travel expenses, reimbursements, and administrative documentation.
• Conduct research and compile information required for business decisions.
• Handle confidential business and personal information with complete discretion.
• Provide proactive support to the Founder on high-priority tasks and ad-hoc requirements.

Candidate Requirements

• 8–15 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting a Founder, CEO, MD, Director, or senior executive.
• Master’s degree in Business Administration, Management, Commerce, Economics, or a related field preferred.
• Excellent written and verbal communication skills.
• Strong organizational, coordination, follow-up, and stakeholder management skills.
• Excellent time management and ability to handle multiple priorities.
• Proficiency in MS Office, Excel, PowerPoint, Outlook, and Google Workspace.
• Strong attention to detail and problem-solving abilities.
• High level of professionalism, integrity, confidentiality, and discretion.
• Ability to work independently and in a fast-paced, dynamic environment.
• Willingness to manage domestic and international travel requirements.